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Board Meeting Minutes WRRR Board

August 2014 Board Meeting Minutes

  1. Call to order @ 7:06
    1. Board present: David Elliott, Nancy Douty, Jason Cohen, Brenan Filippini
    2. Directors present: Rebecca Post, Adam Schierenbeck, Jimmy Johnson (@7:29)
    3. Members present:
  2. Review minutes and approve – minutes approved
  3. Review agenda – nothing to add
  4. Officer
    1. Chairperson/President – David Elliott
      1. Membership 137 (last month 127)
      2. Coming back up, just some old boaters dropping off
    2. VP River Ops – Brenan Filippini
      1. Tieton
    3. VP Business – Jason Cohen – nothing
    4. VP Finance – Nancy Douty
      1. $221.81 just transferred from PayPal plus $85 in membership from the mail box
      2. Total in the ban $6900.92 – Brenan is mostly reimbursed, just a few small items for plates.
  5. Standing Committee Reports
    1. Waterlog – Brian Vogt – not present
    2. River Watch – Brenan Filippini
      1. Middle middle take out still needs a work part, but waiting on King County.
      2. Nooksack take out improvements in progress.
      3. October 1st the middle middle road opens up, but close against next year to pave.
    3. Safety and Education – Jason Cohen
      1. No update, but targeting end of September / October
      2. Rowers progression a couple years ago, should consider doing that again under safety umbrella.
      3. 5 weekends in a row in the spring on easy rivers to get people some experience.
      4. Talking about doing IK clinic as well in fall / spring
    4. Communications – Adam Schierenbeck
      1. Coming to Tieton, has some books and a small barrel pump from David Belcher to bring.
      2. Class V Chronical is a great read.
    5. Membership – Mary Koncikowski – not present
    6. Programs/Volunteers – Jim Johnson – not present
    7. WRRR Wear – Nate Dickison – not present
  6. Old Business
    1. White Salmon Roundup
      1. Went well, was beautiful.
      2. Sold some new shirts and Hydro flasks
      3. Tried to book for next year, but need to call next year to book it (call her or Trout Lake in January)
      4. There is a big fly in a couple weeks after us which we need to make sure it doesn’t conflict once.
      5. Paid $125 a night instead of $10 a head since that was cheaper, didn’t have to pay extra $35 for the port-a-potty usage.
      6. Had a pretty good turnout.
      7. Heard it is running in March, should consider a trip there in the spring. Little higher in the spring (2000), but we usually run at 900.
      8. There was some minor tension between cats and kayaks around boat spacing, but got resolved. Should consider safety talk.
    2. Poker Run Roundup
      1. Poker hands rose $960 minus $125 for prizes.
      2. Little money from camping (about $35), lunch ($5), memberships, and sold some gear ($461).
      3. Brenan has the remaining cards, need to check to see how many we actually used for next year.
      4. Shuttle was posted for 8:30 for volunteers and launch at 9:00, but didn’t make that. Should stick for 9:00 shuttle and 10:00 launch for next year. Sweep got back about 5:30. Stop selling cards at 11:30.
      5. Little less turn out, but Brenan pushing cards.
      6. Little uncomfortable with the sharpie marking cards, but if we go back to stamps next year or different color markers we should be okay.
    3. Tieton Rally Status
      1. David won’t make the rally weekend this year
      2. Toilets are ordered, 5 (OWA for 1 and Big Wave Dave for 2) – worked well having them over by Big Wave Dave camps. Asked them to pump twice during the busy weeks. Coming with hand pumps, ran out of water last year but the will try to refill this year. River Ops will bring TP.
      3. OWA has it listed for that weekend, David is the trip leader. He will send out a message to the OWA mailing list. Brenan can be their trip leader as well since he is OWA member. Haven’t talked to them since the Green River Cleanup.
      4. Sunday morning breakfast potluck planned. No plan for costume float.
    4. Gear swap status
      1. Randy’s hanger on Saturday October 18th. Pizza at noon (BYOB). David wrote and sent article in. Hours are 11-4.
      2. Just need to make sure we get the glue. Jim to get it, pint size.
      3. David is bringing some gear.
  7. New Business
    1. Rogue planning
      1. Running as a private trip. Permit is full with a bunch of people on standby. Standby people keeping eye on cancelation list. Lots of cancelations, anyone who wants to go should be able to go. Couple people dropped, but replaced by others.
      2. People should put in for next year, there is an article in the Waterlog with dates. We can do it at the permit party.
    2. Sauktoberfest planning
      1. Oct 25
      2. Just need the article, nothing much else.
      3. Just going to wing it and watch the flow, BBQ at the take out or at Brenan’s place. Plenty of room for camping there.
    3. Shangri-La Halloween party planning
      1. Need to double check Halloween at Shangri-La means Friday the 31st and not the weekend before.
      2. Brenan and Mark don’t have much confidence in getting it, should plan on not doing the Green River Cleanup next year. David just suggests we try for it and if they give it to us, we need to keep on it more than once a month since that wasn’t enough this year. We asked Mark to do it and Mark did check in and in fact we found out we didn’t have it. Need to have more than one person checking in next year and also make sure we have backup camping. Mark and Brenan going to contact them about Halloween. It is popular at Halloween and we haven’t talked to him in a couple months, so we need to check again even though he said it was for sure.
      3. If we don’t get it on actual Halloween, let’s not change the Sauktoberfest and lets not trust them anymore.
      4. Didn’t get Kanaskit Palmer because first he said we had the wrong dates, but when email trail showed we had the correct dates, they said someone higher up just gave it away.
      5. All ages or adult only? David, Jason, Nancy no opinion. As a club function, can we have an adult only event. Probably could, but it is a nice spot for kids and people
    4. 2015 Poker Run reservations
      1. August 6-8
      2. Brenan is taking care of that.
    5. Appoint nominating committee
      1. Nancy and Brenan heard that Rebeca volunteered. She says okay. Needs to pound pavement to make sure we have all of the positions filled. People have to have been a member since March. Officers are covered (David, Jason, Nancy, Brenan). Trying to find directors at large (need 5) and want to be officers someday. Jim is on 3rd year of DOL and needs to step up or aside. Brenan likes river ops because it makes you boat more, but can step aside. He is still 1st year, so he can do it 2 more. Can bounce between roles, Nancy has only taken a year off in about 30 years.
  8. Waterlog articles needed by 8/20
    1. David still needs to mail Belcher and Jim’s moms.
    2. VP River Ops
      1. Rogue full article
      2. Sauktoberfest full article
    3. Programs
      1. Gear swap full article
  9. Announcements and good of the order
    1. Nancy still needs to do 2013 taxes. Can anyone help out? Brenan used his accountant to help. Bring it to the Tieton and he can help. Still waiting on tax exempt status.
    2. Got the permit for Poker Run, but didn’t pay for it. Supposed to have insurance and first aid trading and to pay $50 but got it down to $25. She was supposed to call back after the Poker Run but we haven’t heard from her. The only reason we needed it is because we are taking money on public land. But then on Thursday she said we couldn’t take money at all on national park land at all, but then couldn’t tell us what we needed the permit for. Finally she asked if we are making money, which we said we are not since we give it all back as prizes. If we do pay it, Brenan to pay it personally because we don’t want to set precedence.
  10. Adjourn @ 8:05