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Board Meeting Minutes

July 2014 Board Meeting Minutes

July 9 – Claim Jumper in Tukwila

  1. Call to order
    1. Board present – David, Jason, Nancy, Brenan
    2. Directors present – Jimmy, Mary, Rebecca
    3. Members present – Joe, Jared, Kim
  2. Review minutes and approve
  3. Review agenda
  4. Officer’s reports
    1. Chairperson/President – David Elliott
      1. Membership 127(last month 140)
    2. VP River Ops – Brenan Filippini
    3. VP Business – Jason Cohen
    4. VP Finance – Nancy Douty
      1. 85 members renew this year so far.
      2. PayPal transfer about $300.
      3. Double check Green River expenses
  5. Standing Committee Reports
    1. Waterlog – Brian Vogt
    2. River Watch – Brenan Filippini
    3. Safety and Education – Jason Cohen
    4. Communications – Adam Schierenbeck
    5. Membership – Mary Koncikowski
    6. Programs/Volunteers – Jim Johnson
    7. WRRR Wear – Nate Dickison
  6. Old Business
    1. Sauk Overnighter Roundup
      1. Move to approve communal breakfast expense of $50, motion approved.
      2. 19 people, full Salmon river extended trip ligit
      3. 30 people signed up, but weather kept some away.
      4. Only had one camp site this year, site 13. Was wrong site for launching, need 12 in addition. Considering charging $15-$20 to get commitment. OWA does this and limits groups size. Full meal trip might be $35.
    2. White Salmon status
      1. Need new backup trip leader, Nancy nominates Randy
    3. Poker Run status
      1. Permit has been filed, but didn’t send the $50 fee. Don’t have a permit, just sent the form in for formalities.
      2. Technically need first aid cards for leaders
      3. Mary will do station 1 if she can make it. Brenan will help get the Ks gear there
      4. Brenan needs some backup trip leader, Jason and Rebecca volunteers
      5. Poker stations meet at 8:30 and do the shuttle separately
    4. Tieton Rally status
      1. Ordered the 5 toilets, 3 for us and 2 for Big Wave Dave
    5. Rogue status
      1. Rogue Trip is full (20 people) with 8 alternates
    6. Charter renewal
      1. done
    7. Wenatchee camping for 2015
      1. reserved
    8. Hydro-flasks
      1. 64 oz. are missing logos
  7. New Business
    1. Gear swap planning
      1. Nancy to follow up with Randy, 10/18 is the tentative date discussed before (doesn’t conflict with the Sauktoberfest on 10/25)
    2. Official WRRR Halloween at Sheng-ra-la as makeup for Green River Cleanup
    3. PayPal
      1. Was going to setup a way to pay for GRCU BBQ with PayPal, but forgot to tell people
      2. Need to decide what to do with Poker Run – fees are $.30+2.9% which for small transaction is about 10%
      3. Do we eat the fees or charge more. Suggest a flat fee of $1 per transaction. Just use it for advance purchase rather than set a precedence that David is always going to be there to take pay pal.
      4. Motion to just use it for pre BBQ for Poker Run for $6.
    4. 2015 Board of Directors
      1. David willing to be president again.
      2. Rebecca willing to be director again.
      3. Jimmy needs to move positions to stay on board (3rd year as director)
    5. Waterlog articles needed by 7/20
      1. VP River Ops
        1. Tieton Rally full article – Brenan on that
  8. Announcements and good of the order
    1. Dutch oven meat loaf – ask Rebecca
    2. Printing the Water Logs
      1. Currently $20 a month, Mary doesn’t need it now, Jason will take care of Jays, down to just 1 or 2
    3. Consider having the finance person renew camp grounds
    4. Got the new shirts
    5. Kayak stuck in the Nooksack, going to get it tomorrow.
  9. Adjourn @ 8:06