September 2014 Board Meeting Minutes – Washington Recreational River Runners

Conference call

Call to order @ 7:11
1. Board Present: David Elliott, Jason Cohen, Brenan Filippini, Nancy Douty @ 7:26
2. Directors present: Nate Dickison, Rebecca Post, Jim Johnson @ 7:16
Review minutes and approve – David motion to approve, minutes approved.
Review agenda – done
Officer
1. Chairperson/President – David Elliott
  1. Membership 139 (last month 136)
    1. Not too many people that need to review or coming up on renewal. Should end the year at 140ish
    2. Did Jeff R. renew? Not that David knows, Brenan will get it from him this weekend.
2. VP River Ops – Brenan Filippini
  1. Toilets are good, otherwise river ops on vacation.
3. VP Business – Jason Cohen
  1. Nothing to report
4. VP Finance – Nancy Douty
  1. Bank account looking good at ~$6300
Standing Committee Reports
1. Waterlog – Brian Vogt
  1. Not present
2. River Watch – Brenan Filippini
  1. Nothing new to report this month
  2. Nothing new from King County. Brenan to follow up with them on work party. We were waiting for comment review, but just need to check if it is okay to use it. When we get some water we should try it out (at least 3 weeks). Just make sure the gate isn’t closing at dusk. Road opens it up October 1st and close it back up in spring.
3. Safety and Education – Jason Cohen
  1. Nothing new.
4. Communications – Adam Schierenbeck
  1. Not present – Brenan says he posted the Tieton and will post Sauktober Fest and Gear Swap
5. Membership – Mary Koncikowski
  1. Not present
6. Programs/Volunteers – Jim Johnson
  1. Planning on getting the glue to someone coming to the Gear Swap this weekend at the Tieton.
7. WRRR Wear – Nate Dickison
  1. Did we ever get our money back on HydroFlasks engraving (5 x $4). Need to check card for refund, David to ask Nancy to check.
  2. Planning to go to the Tieton to this weekend. Excited for new shirts. Brenan has the shirts and will bring them to the Tieton. There are stickers in the bin too (hats and cozies as well).
Old Business
1. Nominating committee report – Need ballot by October 1
  1. Poll current board for who is still running and find replacements for anyone that isn’t.
  2. Brenan will help, make sure they are eligible (club member since at least March).
2. Tieton Rally Status
  1. OWA joint weekend.
  2. Brenan bringing lots of toilet paper.
  3. Potluck Sunday morning @ 8:30.
  4. Full article didn’t get in the Water Log, but we will make sure we get it posted everywhere else.
  5. Gravel was brought in at a cost about $300 a week and a half ago. Laid at the end of the road, much better now.
3. Gear swap status
  1. All set at the hanger, just need to get the glue (Jimmy to give it to Brenan)
  2. Should we have a raffle? Money? Prizes? Cost? – Could just do a free one (shirt, patches, etc.) David to take care of it.
4. Sauktoberfest status – Oct 25
  1. Brenan doesn’t need anything except flow. If no water, just do flip practice at take out maybe. Skagit as backup? – no flow should be okay, will do clear creek to the mill at any level.
5. Shangri-La Halloween party status
  1. Brenan left a message today. Will let us know when we hear back.
New Business
1. Proposed $500 budget for River Access committee (only if bank account is $3000 or more)
  1. For buying tools or materials like gravel for river access.
  2. Brenan makes motion, Rebecca second – no one opposed, everyone approves. Motions passes.
  3. Do we want to get another load, probably not this year. Will check to see if rangers said anything this weekend.
Waterlog articles needed by 9/20
1. VP River Ops
  1. Halloween party full article
    1. Once we hear back, Brenan will email the WRRR board so we can get on it soon. Only one more meeting between now and then.
    2. Plan for a family event, so make it clear.
    3. Upper lot can be quite area and main camp be the all nighters.
Announcements and good of the order
1. Budget for Safety
  1. little late to do anything this year, David recommends rolling budget till next year and do a 2 day class.
  2. Could we see about getting someone in the club certified to teach a class and use club money to do so in exchange for teaching club. Randy should be certified, can check if he is interested in teaching class. Could also talk to Lyles about getting certified, he is very passionate about safety. Jason can talk to him this weekend.
2. Check out if we want to do another order of HydroFlasks.
3. If we have extra money, do we want to raffle a big prize like IK. Could also do larger gifts. Safety gear would be best. Maybe can give something away at the gear swap. Brenan has a roper grabber he will bring this weekend to see if we want to pick some up to give away. Can do raffle / door prizes at pizza time.
4. Make sure Brenan brings hoodies at Tieton since it gets cold.
Adjourn @ 7:45