Categories
WRRR Board

Elections Procedures

Nominations

  • At the August board meeting, appoint the Nominating Committee Chair. The Nominating Committee Chair and members can be any club member in good standing.
  • Candidates must be members in good standing as of March 1 of the current year and must not have allowed their membership to lapse in the meantime.
  • Candidates for officers (President and VPs) should come from the existing board or be a recent officer (no more than 5 years).
  • Candidates for Directors-At-Large should consider that they will hopefully become officers.
  • The IT Specialist will provide the Nominating Committee a list of eligible candidates. This is done by going to the WRRR web site, going to the Membership Admin menu, then going to Membership Reports and choosing Eligible Candidates.
  • The Nominating Committee is expected to provide a list of candidates by October 1.

Election Preparation

  • At the September board meeting, the board should discuss finding a person to be the Elections Committee Chair. The Elections Committee Chair and members must be members in good standing but not be on the ballot.
  • At the October general membership meeting (assuming there is one), the Chairperson will introduce the nominated candidates.
  • At the October board meeting, appoint the Elections Committee Chair.
  • The IT Specialist will set up the email address election@wrrr.org to forward to the members of the Elections Committee.
  • The Elections Committee will contact each candidate to ensure that they know they are running. (Why? Because we have had a candidate that did not know they were running.)

Balloting

  • The IT Specialist will create and send out the ballot to all eligible club members on November 1.
  • The President or web site admin will send a current roster to the Elections Committee so that they can verify that club members only vote once. (Note: Prior to 2013, some memberships got 2 votes, but this is no longer the case.)
  • Club members will have until November 15 to send in their ballots.
  • Email ballots will be collected and tallied by the Elections Committee.
  • Paper ballots will be collected by the person who picks up the mail. This person will make the ballots available to the Elections Committee.

Results

  • On December 1, the Elections Committee will announce the tally on the WRRR Forums Board of Directors forum.
  • The Elections Committee will contact the winners to verify that they know they won and are expected to come to the next board meeting. (Why? We have had a person who was elected and didn’t know it.)
  • After verification, the IT Specialist will send the results to all eligible club members.
  • The January issue of the Waterlog, which is sent out in late December or early January, will also contain the results of the election.
  • The January issue of the Waterlog will be updated to reflect the new Board of Directors in the masthead. Committee assignments will be modified in the February issue.
  • After January 1, the IT Specialist will update the web site’s Board of Directors list for the new year.