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Board Meeting Minutes WRRR Board

February 2020 Board Meeting Minutes

  1. Call to order: 7:11pm Attendees
    1. Officers: Nancy, Karie
    2. Directors: Paul, Erik, Lance
    3. Technology: David Elliot
  2. Review minutes and approve
    1. All Approved
  3. Review agenda
  4. 163 members (149 members last month)
    1. Pretty sure this is the highest number of members ever
  5. Standing Committee Reports
    1. River Watch – Rebecca Post
    2. Safety and Education – Rebecca Post
    3. Communications – David Elliott
      1. Nothing specific. Some stuff added to website, articles, rower’s progression, master article w/link to calendar page for Rower’s progression. Collecting articles to make it easier to publish events and articles to make it less of a scramble to get Brian info
    4. Membership – Steve Plut
    5. Mail pickup/Meeting reservations – Joe Koncikowski
    6. Programs and volunteers – Brenan Filippini
    7. WRRR Wear – Rebecca Post
  6. Events
    1. Tilton Trek status (2/15/2020)
      1. This Sat.  Brian has given thumbs up and says its runnable
      2. 9:30am meetup at takeout
    2. Niqually Cleanup status (4/4/2020)
      1. Rowers progression that day as well
    3. Flip Practice planning (4/26/2020)
      1. Jim Johnson in charge
    4. Green River Cleanup planning (5/2/2020)
      1. Camping – don’t have group camp. Have 16 or 19 spots in regular campground.  Some have their own spots
      2. Possible gate at headworks
        1. plan to use gated put-in.  Bring ID and insurance.
        2. Can currently get through posts.  Most people launch from main road, so gate isn’t a factor.
      3. Trash pickup party in the next couple weeks at headworks road by kayakers. Date will be announced soon and shared.
    5. Rower’s Progression ops
      1. Should we charge a small fee for non-members? (Consider Mark Trivett’s article).
        1. We probably shouldn’t charge guests for liability reasons
      2. Some other incentive for members, like the WKC 7 Rivers Challenge stickers?
        1. Good idea
        2. Incentive for people on fence to become member.  Stickers for members.
        3. Need artwork & quantity to get estimate
        4. Recommend design over photograph
        5. Lance to take action item
    6. Additional run for White Salmon
      1. Kat & Aaron want to have a trip to Husum at 10am
        1. 2nd trip at 12pm
    7. Misc River Ops
  7. Old Business
    1. Business card
      1. Picture or texture instead of blue background?
      2. QR code on back is a little more expensive for 2 sided
      3. Water resistant material
      4. Erik to send Lance info about his card company to compare pricing
      5. Lance to bring back a couple of different samples and some pricing for quantities
  8. New Business
    1. Discuss budget – approve if possible
    2. Status for getting donations of prizes
    3. Updating members who are not Facebook users about changes to events
      1. Encourage people to visit the web site more often
      2. Improve email blast system
        1. Annoying but possible.  David could investigate making system easier
      3. Text messages to inform people
        1. David could look into initiating from website.
        2. Short text linking to article
        3. Opt In/Out options
    4. Not many people read forums – should we stop using forum or remove it?
      1. If it isn’t kept up to date it becomes a security risk
      2. Things could be posted as articles instead of in Forum
    5. Free Conference Call not free for some carriers
      1. T-Mobile $.13 min
      2. ATT $1 min
      3. Against law, but some companies charging anyway
      4. Look into WebEx, Zoom, for other options
  9. Waterlog articles needed by 2/20
    1. Question: Should the articles now go to Communications to centralize this?
    2. NOTE: Make sure Brian verifies receipt of articles
    3. VP River Ops – Green River Cleanup teaser.  Brennan & Joe sent to Brian 1/27/2020
    4. Brian posted pics from Cedar trip but not article
    5. Can Mark write article on Green river New Years trip?
    6. Brennan to write Article for June 6 Lochsa trip.  Weekend after Rendezvous
  10. Announcements and good of the order
    1. Brenan is happy.  We had two separate meetings going at the same time due to call-in code confusion
      1. Forum was good because we didn’t have a central space to send stuff out. It was a great place to send info
      2. In facebook it gets buried.
      3. Now that we are sending through Communications, articles and such can all go through Comms.
      4. No longer need forum
  11. Adjourn