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Board Meeting Minutes News WRRR Board

January 2024 Board Meeting Minutes

  1. -Call to order  6:37 pm called to order by Rebecca.
    1.   -2024 Board members Present:;  Rebecca P, Nancy D, Randy E, Brenan F, Mark B, Duane H, Candice L, Adam S*
    2.   -General Members present.   Randy D, Megan K, Karie B, Jarrad K, Kim F
    3.   -Quorum established
  2.   -Review agenda
  3.   -Review November’s meeting minutes.   Added Website update, vote to approve, 2nd, passed approval for the new website budget and  passed the Nov minutes as amended.
  4.   -New Board
    1.   -We start the year with 146 members
    2. Introduce officers.   Repo President, Brenan VP finance, Tamie Stonke VP business, Randy E River ops (Prizes, organizes camping, river operations).
    3. Mark Burns, Candice L, Nancy D, Duane H
    4. Go over officer duties via the by laws. (See by-laws)
    5.   -Elect Chairperson – Rebecca, motion, 2nd and motion carries.
    6.   -Randy DeMarco offers to help with operations! Excellent!!!   A big help this year as Randy E will be traveling.
    7.   -At large members offer opinions for what we need to focus on, T-shirts, misc discussion how the website will help T-shirt sales.
    8.   -Made a motion, 2nd and passed unanimously to add Adam Shierenbeck to the board.  Motion carries.
  5. Select Committee Chairs and go over duties
    1.     -River Watch:  Repo  (information sharing.   River access is a big part of this, keeping put  in / take outs open, cross club sharing)
    2.   -Safety and Education:   Candice.  Rebecca will help setup a safety class this spring / early summer.   Finance budget to approve scholarships, or sponsor the cost of the class.  Total safety budget $1,400
    3.   -Communications:  Jarrad steps up!
    4.   -Programs/Volunteers: table for Jay, discuss at Feb meeting.
    5.   -WRRR Wear:  Adam and Repo
    6.   -Membership committee:   Brenan and Tamie
    7.   -Finance committee:   Brenan, Adam and Duane.  Meet with the goal of passing information to next year easily.  Brenan will email the budget revisions for approval prior to Feb meeting.
    8.    -Waterlog:  Jarrod.   The board thanks him for such great work!!!
  6. Old Business
    1. -January membership meeting.   Thursday Jan 18th.  The club will buy appetizers.  Permit season is now thru Jan 31 and further.   Nancy has reserved Claim Jumper
      1. -Introduce new board to general membership
      2. -Permit info.
    2. -Audit committee report.  Nancy, Brenan and Repo met at Nancy’s house.   Some discussion about the budget format, how data gets inputted.   Copies of expenses provided.  Brenan makes a note that most of the prizes are paid for 2024.   Camping for 2024 is paid for in 2023, but we need to pay for 2025 camping in 2024.    We have the website expenditure, but with no safety classes in 2023, we still have above average funds.   We expect the new website to get some extra membership money, T-shirt, etc.   Brenan notes that the new member join button wasn’t working on the website for a couple months.  At the Tieton, we used “renew” as a work around, but it may have been too late to capture a few new members.
  7. Events for the year.  See the wrrr.org calendar.
    1.   -General discussion of the main events.   See website calendar for more info.   Please forward any updates or edits needed.
    2.   -White Salmon needs updated, Nancy to confirm with Zoe Hollenbeck
  8. New Business
    1.    -Hollenbeck Park reservation.  Nancy will confirm.   (Update via email, date has changed and camping is confirmed.  B updated website with correct date.  July 19th / 20th.) Thanks Nancy!
    2.    -Need people to touch base with diversify whitewater.  Megan can keep lead.   Discussion about DW events
    3.    -RandyE needs to pass prizes along to Mark.   Mark to get camping for Wenatchee
    4.   -Kd7rv0 will check about toilets.  Mark will check to.
    5.   -Kim says send the waterlog!
  9. Waterlog articles needed by 1/20
    1.   -NOTE: Make sure Jarrad verifies receipt of articles
    2.   -Keep information updated on wrrr.org.   Waterlog articles or sharing of events can culminate from wrrr.org
    3.   -President – President’s welcome message.  Repo to send
  10. Announcements and good of the order
  11.   -Green river cleanup committee needs volunteers.   It’s the 40th annual.  Currently we do not have enough people to run the event, but we always find people and make it work.   There is a committee to do some special stuff for the 40th.  Please consider adding some time for this amazing event.   Repo to send out summary article of the last GRCU committee.   All info for the cleanup comes from www.greenrivercleanup.org
  12.    -Thankyou to the new members
  13.    -Adjourn, 2nd, -motion carries.