March Board Meeting Agenda

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WRRR March 2025 Board Meeting Agenda

March 11, 2025  7 PM via Zoom Call

President & Chairman of Board Mark Burns

Vice President River Operations Candice Larson

VP Business interim Rebecca Post

VP Finance  Duane Hansen

Directors at Large : Lance Bailey, Brenan Filippini, Nancy Douty, Randy Erling

 

  1. Verify Number of Board Members For Quorum (at least ½ of Board and at least 2 officers and 2 Directors at Large
  2. Call to Order
  3. Vote for Rebecca Post to assume VP Business position as Tamie Stonke has stepped down.
  4. Chairman of Board Discussion
  5. Meeting Minutes by VP Business Rebecca Post (Repo).
  6. Review Previous Month Meeting minutes and Approve
  7. Check Previous Month’s Action Items (and decide whether to discuss now or within committee reports)
  8. Lance Bailey can serve on Board as elected if meetings are on a different Tuesday, what committee ?
  9. Jarrad website discussion with Mick
  10. Dues discussion
  11. Waterlog articles
  12. Mail Chimp
  13. GreenRiverCleanup.org update
  14. Adding Cash renewals and paypals to the waterlog distribution list
  15. # of current members
  16. Standing Committee Reports
  17. River Operations : VP Candice Larson,  Committee Randy Erling , Brenan Filippini
  18. Saturday 4/5/2025  8 AM ? Nisqually River Cleanup (WRRR, WKC, and Paddle Trails)   trip Leader________________McKenna to Nisqually Park Yelm Hydroplant Meet at Yelm Hydroplant Takeout at 0900 AM or ?  WRRR River Ops  needs?   WRRR Events &  Calendar Updated?
  19. Sunday  04/27/2025 11 AM to 3 PM WRRR Annual Flip Practice Trip Leader Jim Johnson     Lake Ballinger Park 23000 Lakeview Dr, Mountlake Terrace, WA 98043 WRRR Ops Needs?   WRRR Events & Calendar Updated?
  20. Friday May 2, 2025 to Sunday May 4th, 2025  41st Annual Green River Cleanup (WRRR, WKC, PTCC, OWA, BEWET, Green River Coalition, WA State Parks.)   Main Cleanup event is Saturday 5-3-2025 registration 930 AM to 11 AM at Kanaskat Palmer, Headworks, Flaming Geyser  Camping Kanaskat Palmer State Park  Fri and Sat nights, Potluck at Flaming Geyser Picnic Shelter #3 Sat after river   time?   WRRR River Ops  needs?   WRRR Events &  Calendar Updated?
  21. Thursday  May 29, 2025 to Monday June 2nd, 2025  Bob Johnson Memorial Wenatchee River Rendezvous  Dryden Gun Club Camping Thursday may 29th  4  PM until Monday June 2nd at Noon   Main Float Saturday May 31st  Details and times need to be discussed.    WRRR River Ops  needs?   Raffle Needs ? Finance and Cash Needs : WRRR needs to procure raffle prizes, potluck supplies?  WRRR needs to pay cash to caretaker aaron (509) 670-9809  on Monday am.   WRRR Events &  Calendar Updated ?
  22. Friday July 11, 2025 to Sun July 13, 2025 White Salmon River WRRR River Ops  needs?   WRRR Events &  Calendar Updated?
  23. Thursday July 31, 2025 to Sunday August 3, 2025 ? Skagit River Poker run main events are Saturday Aug  2, 2025 WRRR River Ops  needs?   Raffle Needs ? Finance and Cash Needs : WRRR needs to procure raffle prizes, potluck supplies?
  24. Sat September 6, 2025 -Sunday Sept 7, 2025 Diversify Whitewater  Lake Sammamish and Fall City Parks   WRRR needs?
  25. Friday Sept 12, 2025 to Sunday Sept 14, 2025  Tieton River Rally  WRRR River Ops  needs?  WRRR Events &  Calendar Updated?
  26. Communications :  Brenan Filippini and Jarrad Krueger
  27. Finance : Duane Hansen
  28. Diversity, Equity, & Inclusion :  Candice Larson, Nancy Douty
  29. River Watch :  Candice Larson, Nancy Douty
  30. Safety and Education : Rebecca Post (Repo)  Does Repo need help?
  31. Communications : Brenan Filippini and Jarrad Krueger
  32. Membership: Duane Hansen
  33. Programs and Volunteers: Rebecca Post
  34. T Shirts :  Rebecca Post
  35. Mail Pick Up / Meeting reservations :  Nancy Douty
  36. Round the Table and Announcements
  37. Adjourn

Feb 2025 Board meeting minutes

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FEB 2025 board meeting minutes

 

Board Members Present:  Mark, Candice, Brenan, Nancy, Duane, Randy Erling

Members Present:  Jarrad K (Waterlog and Communications)

 

 

Meeting called to order

Establish Quorum

 

 

Previous months action items

-Tamie is resigning from the board for personal reasons.  Repo will take on VP Business.

-Lance won’t be able to attend meeting minutes due to a conflict on 2nd Tuesday of the month.

-Brenan can’t make Wed

-Setup 1st Tuesday of the month as a primary.  Mark will check with Lance

-Setup 3rd Tuesday of the month as a backup.

 

Standing Committee Reports:

DEI:  Candice, added some events and information on the WRRR calendar.   MB:  Candice, can you use the calendar efficiently?  Candice:  Yes.  Diversify Whitewater event.  Jim Good and Ayla are the leads from DW

River watch:  Rivers are frozen.   Dry and cold

Safety and Education:   Repo, Not present

Communications:  Jarrad,   JK:  Events are on the waterlog for this year.   Events are on the calendar.  Mark has concerns about Android does not display the WRRR calendar in all cases.  Candice has to change the view from list to date.  This is in the upper right corner.

-Duane notes that the board meeting is not on the calendar.

-Mark will check into posting it.  Looks like we can update the calendar to “List view”.   Brenan notes that the list view is on the home page.   Jarrad will see what the settings are.  Jarrad was able to update the calendar to list mode.

-General discussion on how board members can log into the website.

-Custom payment option is not working yet

 

Membership:

-Database.  We need to get the website to organize via date and payment amount.  Jarrad is in contact with Mick.

-Duane has a cash renewal. Brenan and Duane will meet up to get him added to be a signer on the bank account.

 

Programs and Volunteers:   Repo not present.  Nothing else to report.

-Mail pickup:  Nancy states there is no mail.

 

Upcoming Events:

-Tilton Trek:  Cancelled due to low weather.  No backup rivers are found due to low flows.  Cispus is currently 400cfs.

-Nisqually, April 5th, 2025.   Is repo doing the BBQ?

-Green river cleanup.   May 3rd, 2025.   Brenan will work on updating the GRCU.org website.  Everyone will reach out to their contacts.   Candice is reaching out to Be-wet, Green river coalition.

-Cispus River Celebration May 18, 2025. Candice may take the lead on this event

-Wenatchee Rendezvous.  May 31, 2025.

-Should we consider getting a singer again?  Some discussion.  $100 is ok for the budget?   Consensus is that we should get the old acoustic WRRR band back together for evening festivities

-Payment for the facilites to the gun club will be cash at the event.  Can use the proceeds of the raffle tickets.  Mark will pay them Sunday.   See below.

 

 

Finance:

-Brenan and Duane will work on a budget for the March meeting approval.

-Mark mentions that Dryden gun club will need payment.   OK to pay with cash after the event.  Yes

 

Business:

-Prizes for the Wenatchee and poker run.

-Discussion now and more to come

-We will put historical data for prizes

-Discussion about needing to increase dues.  We will look at the budget next month.  We need to fix the membership website so it tracks dates and we can push out a message to membership

 

Waterlog:

-Is it getting out?  It is getting sent out.  143 active subscribers going out from Mail Chimp each month.   A few emails have bounced back.   A few updates are happening and most are database related.

-Discussion about sending the waterlog out with an alias.   Jarrad is working on this issue.

-Discuss possibly subscribing $10 per month to get more emails and eliminate the work around. The free version is a little clunky.

-Candice is sending out weekly lists and blogs.  This is maxing out the free version.  The email list has been well received, esp by non facebook people.

-Email discussions about 1 account vs 3 accounts.  OK to use the same log in?  Brenan maybe wrote this up wrong?

-Currently the email list is manually updated

 

Action items:

-Jarrad in contact with Mick about website.  (membership payments and dates, custom payment button for shirts, etc)

-Discuss dues

-Waterlog articles needed.

-More discussion to add $120 or more to the 2025 budget for Mailchimp.

-Brenan will update greenrivercleanup.org

-Brenan and Duane to add recent cash renewal (and paypals) to the waterlog distribution list.

 

 

Around the table

-Randy Erling asked about the Tieton’s Dead owl society.  It’s a bunch of Tieton floaters.   This float has been added to the calendar.   Started with some old Tieton camping with the message “pack it in Pack it out”.

-Candice mentions the weekly emails.

 

Adjourn