March Board Meeting Agenda

/0 Comments/in /by

WRRR March 2025 Board Meeting Agenda

March 11, 2025  7 PM via Zoom Call

President & Chairman of Board Mark Burns

Vice President River Operations Candice Larson

VP Business interim Rebecca Post

VP Finance  Duane Hansen

Directors at Large : Lance Bailey, Brenan Filippini, Nancy Douty, Randy Erling

 

  1. Verify Number of Board Members For Quorum (at least ½ of Board and at least 2 officers and 2 Directors at Large
  2. Call to Order
  3. Vote for Rebecca Post to assume VP Business position as Tamie Stonke has stepped down.
  4. Chairman of Board Discussion
  5. Meeting Minutes by VP Business Rebecca Post (Repo).
  6. Review Previous Month Meeting minutes and Approve
  7. Check Previous Month’s Action Items (and decide whether to discuss now or within committee reports)
  8. Lance Bailey can serve on Board as elected if meetings are on a different Tuesday, what committee ?
  9. Jarrad website discussion with Mick
  10. Dues discussion
  11. Waterlog articles
  12. Mail Chimp
  13. GreenRiverCleanup.org update
  14. Adding Cash renewals and paypals to the waterlog distribution list
  15. # of current members
  16. Standing Committee Reports
  17. River Operations : VP Candice Larson,  Committee Randy Erling , Brenan Filippini
  18. Saturday 4/5/2025  8 AM ? Nisqually River Cleanup (WRRR, WKC, and Paddle Trails)   trip Leader________________McKenna to Nisqually Park Yelm Hydroplant Meet at Yelm Hydroplant Takeout at 0900 AM or ?  WRRR River Ops  needs?   WRRR Events &  Calendar Updated?
  19. Sunday  04/27/2025 11 AM to 3 PM WRRR Annual Flip Practice Trip Leader Jim Johnson     Lake Ballinger Park 23000 Lakeview Dr, Mountlake Terrace, WA 98043 WRRR Ops Needs?   WRRR Events & Calendar Updated?
  20. Friday May 2, 2025 to Sunday May 4th, 2025  41st Annual Green River Cleanup (WRRR, WKC, PTCC, OWA, BEWET, Green River Coalition, WA State Parks.)   Main Cleanup event is Saturday 5-3-2025 registration 930 AM to 11 AM at Kanaskat Palmer, Headworks, Flaming Geyser  Camping Kanaskat Palmer State Park  Fri and Sat nights, Potluck at Flaming Geyser Picnic Shelter #3 Sat after river   time?   WRRR River Ops  needs?   WRRR Events &  Calendar Updated?
  21. Thursday  May 29, 2025 to Monday June 2nd, 2025  Bob Johnson Memorial Wenatchee River Rendezvous  Dryden Gun Club Camping Thursday may 29th  4  PM until Monday June 2nd at Noon   Main Float Saturday May 31st  Details and times need to be discussed.    WRRR River Ops  needs?   Raffle Needs ? Finance and Cash Needs : WRRR needs to procure raffle prizes, potluck supplies?  WRRR needs to pay cash to caretaker aaron (509) 670-9809  on Monday am.   WRRR Events &  Calendar Updated ?
  22. Friday July 11, 2025 to Sun July 13, 2025 White Salmon River WRRR River Ops  needs?   WRRR Events &  Calendar Updated?
  23. Thursday July 31, 2025 to Sunday August 3, 2025 ? Skagit River Poker run main events are Saturday Aug  2, 2025 WRRR River Ops  needs?   Raffle Needs ? Finance and Cash Needs : WRRR needs to procure raffle prizes, potluck supplies?
  24. Sat September 6, 2025 -Sunday Sept 7, 2025 Diversify Whitewater  Lake Sammamish and Fall City Parks   WRRR needs?
  25. Friday Sept 12, 2025 to Sunday Sept 14, 2025  Tieton River Rally  WRRR River Ops  needs?  WRRR Events &  Calendar Updated?
  26. Communications :  Brenan Filippini and Jarrad Krueger
  27. Finance : Duane Hansen
  28. Diversity, Equity, & Inclusion :  Candice Larson, Nancy Douty
  29. River Watch :  Candice Larson, Nancy Douty
  30. Safety and Education : Rebecca Post (Repo)  Does Repo need help?
  31. Communications : Brenan Filippini and Jarrad Krueger
  32. Membership: Duane Hansen
  33. Programs and Volunteers: Rebecca Post
  34. T Shirts :  Rebecca Post
  35. Mail Pick Up / Meeting reservations :  Nancy Douty
  36. Round the Table and Announcements
  37. Adjourn

Feb 2025 Board meeting minutes

/0 Comments/in , /by

FEB 2025 board meeting minutes

 

Board Members Present:  Mark, Candice, Brenan, Nancy, Duane, Randy Erling

Members Present:  Jarrad K (Waterlog and Communications)

 

 

Meeting called to order

Establish Quorum

 

 

Previous months action items

-Tamie is resigning from the board for personal reasons.  Repo will take on VP Business.

-Lance won’t be able to attend meeting minutes due to a conflict on 2nd Tuesday of the month.

-Brenan can’t make Wed

-Setup 1st Tuesday of the month as a primary.  Mark will check with Lance

-Setup 3rd Tuesday of the month as a backup.

 

Standing Committee Reports:

DEI:  Candice, added some events and information on the WRRR calendar.   MB:  Candice, can you use the calendar efficiently?  Candice:  Yes.  Diversify Whitewater event.  Jim Good and Ayla are the leads from DW

River watch:  Rivers are frozen.   Dry and cold

Safety and Education:   Repo, Not present

Communications:  Jarrad,   JK:  Events are on the waterlog for this year.   Events are on the calendar.  Mark has concerns about Android does not display the WRRR calendar in all cases.  Candice has to change the view from list to date.  This is in the upper right corner.

-Duane notes that the board meeting is not on the calendar.

-Mark will check into posting it.  Looks like we can update the calendar to “List view”.   Brenan notes that the list view is on the home page.   Jarrad will see what the settings are.  Jarrad was able to update the calendar to list mode.

-General discussion on how board members can log into the website.

-Custom payment option is not working yet

 

Membership:

-Database.  We need to get the website to organize via date and payment amount.  Jarrad is in contact with Mick.

-Duane has a cash renewal. Brenan and Duane will meet up to get him added to be a signer on the bank account.

 

Programs and Volunteers:   Repo not present.  Nothing else to report.

-Mail pickup:  Nancy states there is no mail.

 

Upcoming Events:

-Tilton Trek:  Cancelled due to low weather.  No backup rivers are found due to low flows.  Cispus is currently 400cfs.

-Nisqually, April 5th, 2025.   Is repo doing the BBQ?

-Green river cleanup.   May 3rd, 2025.   Brenan will work on updating the GRCU.org website.  Everyone will reach out to their contacts.   Candice is reaching out to Be-wet, Green river coalition.

-Cispus River Celebration May 18, 2025. Candice may take the lead on this event

-Wenatchee Rendezvous.  May 31, 2025.

-Should we consider getting a singer again?  Some discussion.  $100 is ok for the budget?   Consensus is that we should get the old acoustic WRRR band back together for evening festivities

-Payment for the facilites to the gun club will be cash at the event.  Can use the proceeds of the raffle tickets.  Mark will pay them Sunday.   See below.

 

 

Finance:

-Brenan and Duane will work on a budget for the March meeting approval.

-Mark mentions that Dryden gun club will need payment.   OK to pay with cash after the event.  Yes

 

Business:

-Prizes for the Wenatchee and poker run.

-Discussion now and more to come

-We will put historical data for prizes

-Discussion about needing to increase dues.  We will look at the budget next month.  We need to fix the membership website so it tracks dates and we can push out a message to membership

 

Waterlog:

-Is it getting out?  It is getting sent out.  143 active subscribers going out from Mail Chimp each month.   A few emails have bounced back.   A few updates are happening and most are database related.

-Discussion about sending the waterlog out with an alias.   Jarrad is working on this issue.

-Discuss possibly subscribing $10 per month to get more emails and eliminate the work around. The free version is a little clunky.

-Candice is sending out weekly lists and blogs.  This is maxing out the free version.  The email list has been well received, esp by non facebook people.

-Email discussions about 1 account vs 3 accounts.  OK to use the same log in?  Brenan maybe wrote this up wrong?

-Currently the email list is manually updated

 

Action items:

-Jarrad in contact with Mick about website.  (membership payments and dates, custom payment button for shirts, etc)

-Discuss dues

-Waterlog articles needed.

-More discussion to add $120 or more to the 2025 budget for Mailchimp.

-Brenan will update greenrivercleanup.org

-Brenan and Duane to add recent cash renewal (and paypals) to the waterlog distribution list.

 

 

Around the table

-Randy Erling asked about the Tieton’s Dead owl society.  It’s a bunch of Tieton floaters.   This float has been added to the calendar.   Started with some old Tieton camping with the message “pack it in Pack it out”.

-Candice mentions the weekly emails.

 

Adjourn

 

August 2024 Board Meeting Minutes

/in /by
  1. Call to order – Repo called to order @ 7:24 –  Repo, Brenan, Candice, Tamie, Randy, Nancy, Duane
  2. Review minutes and approve (how do we get minutes posted to the website?)
  • Check previous month’s action items
  1. Review agenda
  2. Member numbers (Brenan?) 145
  3. Standing Committee Reports
  • Diversity, Equity, and Inclusion – Megan Kelly – Diversify white water – September 8 – NAncy to provide kayaks & raft for this event
  • River Watch – Candice Larson – Low water everywhere. 
  • Safety and Education – Candice Larson – Whitewater Rescue class was completed.
  • Communications (Website)– Jarrad Kruger & Candice Larson (Brenan)
  • Membership – Tamie Stonke – Several new members from White Salmon and Poker Run this year.
  • Programs and Volunteers – At Large
  • Mail pickup/Meeting reservations – Nancy Douty – NTR
  • WRRR Wear – Rebecca Post – Sales were good from Green River and the Poker Run
  1. Events
  • Tieton planning – Please be flexible as far as the fires and firefighters proceed. Mike Curtis is sending updates as to what is going on with the fires, river and camping. Possible plan B? Thompson, Chiliwak, White Salmon, Skagit River? Anything other than the Tieton would require members to provide their own camping arrangements. Tieton – Toilets on hold until further notice. Guler County Park is an option if moved to the White Salmon.
  • Rogue River planning – Private trip – Jason Cohen has the permit. Posted on the website. 
  • Gear Swap planning and review of needs – At Burn’s house? October 12
  • Sauktoberfest – October 19th, multiple locations for camping this year!
  • Misc River Ops – SKagit putin @ Goodell is reopened.
  1. Old Business
  • Website Update
  • We need the calendar filled out
  • Finance Update
  1. New Business
  • Discuss what officer positions directors are interested in learning – Repo, Randy & Brenan are at the end of their term. Mark Burns is interested in President, Adam Scherenbeck is interested in VP Finance, Candice Larson interested in VP River Ops
  • Assemble nomination committee – Repo, Candice, Tamie, Duane – need help recruiting new board members!
  1. Waterlog will be delayed due to Jarrad’s focus on the website. The following need to be addressed in the website:
  • NOTE: Make sure Jarrad verifies receipt of articles
  • VP River Ops – Tieton article
  • Rogue River article
  • VP River Ops – Gear Swap teaser
  1. Announcements and good of the order – Logins?

11. Adjourn

Monthly Board Meeting

/in , , /by
July 9 @ 7:00 pm – 8:00 pm

Board meetings are held the second Tuesday of each month except for December, at 7:00PM. The January meeting is held in person. All other meetings will be held by conference call.

If a meeting is to held in person, the location will be listed in the
WRRR calendar for that particular meeting.

The conference call number for the meetings is 716-427-1588 and the access code is 364312

Monthly Board Meeting

/in , , /by
Apr 9 @ 7:00 pm – 8:00 pm

Board meetings are held the second Tuesday of each month except for December, at 7:00PM. The January meeting is held in person. All other meetings will be held by conference call.

If a meeting is to held in person, the location will be listed in the
WRRR calendar for that particular meeting.

The conference call number for the meetings is 716-427-1588 and the access code is 364312

October 2023 Board Meeting Minutes

/in /by
  1. Call to order (7:15 pm 10/10/2023) In attendance Tamie, Randy, Mark, Nancy, Brenan, Erik, Duane, Jarrad, Jay, Repo
  2. Review minutes and approve
    1. Check previous month’s action items
  3. Review agenda
  4. 140 members (139 members last month, highest ever 167 in March 2020)
  5. Standing Committee Reports Diversity, Equity, and Inclusion – Rebecca/Brenan – Posted pictures of frames to auction. $250 to donate. Zero bids thus far. Article in waterlog.
    1. Diversity, Equity and Inclusion – Rebecca/Brenan – Posted pictures of frames
    2. River Watch – Rebecca Post – Nothing to report.
    3. Safety and Education – Rebecca Post – Nothing to report.
    4. Communications – Brenan Filippini – Mark, Karie and Jarrad worked on a request for proposal to advertise for a webmaster. Possibly need to do a fundraiser? Budget for new website? How do we move forward? No Club Express!
    5. Membership – Tamie Stonke – Nothing to report.
    6. Programs and Volunteers – Erik Smith – Nothing to report
    7. Mail pickup/Meeting reservations – Nancy Douty – Did not pick up mail. Looking for bill for the Tieton toilets.
    8. WRRR Wear – Rebecca Post – $600 cash, plus 2 $40 Paypal, and a $30 check coming in. Another $100 still with the shirts.
    9. Finance – Brenan:    When the new website or agenda is edited we should add a Finance report each month?
      1. Bank Balance:  $6,867.91, Paypal Balance asset $532.57, Cash in B’s office safe $1,198, Checks to cash in B’s hand $30.00, Checks to cash in Mailbox ?  Don Martin?
        1. Total assets $8,628.42.
        2. There may be some small Credit card charges.
        3.  (We owe for Tieton toilets probably $500-550).
        4. Except for any T-shirt or website work, I don’t expect too much more debits thru 2023’s end.  Estimate end of year balance at $7-8k +/-
      2. Did an audit on the books.   Things seem good but several cells in the discrepancy column are incorrect, usually backwards.  We haven’t utilized this for the past couple years and suggest the next treasurer updates as they see fit.
      3. Onedrive finance tab, I Left notes for “new members” that signed up and did not pay are left in the spreadsheet (on the member income tab.
    10. River Ops – Bob Johnson Memorial Wenatchee run (6/1/2024). 3 Toilets – we have a credit for one toilet. Randy stated that Leavenworth would provide 2 toilets at the put-in, so WRRR will not have to pay for a toilet there.
  6. Events
    1. Tieton Rally (9/16/2023) Potluck was successful! Jarrad got banners made up for the potluck. Jay suggested that we have a membership table set up for people to join at the potluck. Members supplied generators for the bands. Had say in when the bands quit playing. Successful weekend!
    2. Motion made for new banner – “WRRR Potluck” with time/dates blank so we can change dates. Budget of $200. Approved.
    3. Rogue roundup (9/17/2023) Trip was great, total 9 people 6 days.  Brenan hiked most the trail but couldn’t complete it haha!
    4. Gear Swap status (10/14/2023) Facebook posts for the gear swap. Pizza will be provided. At Burn’s house from 11:00am – 5:00pm
    5. Sauktoberfest status (10/21/2023) – Still on. Pray for Rain.
    6. Misc River Ops – Repo was contacted by Greg regarding the Nisqually River Cleanup. Proposed April 6, 2024.
    7. Dates for the White Salmon? Brenan to contact for camping.
  7. Old Business
    1. Ballot should have been submitted by October 1. No new volunteers! VP’s stay as is. Directors at Large – need 2 more!
  8. New Business
    1. Appoint Elections Committee (any current member not running for office)
    2. New Website
      1. How to handle member database and renewals?
      2. Good timing! 🙂
    3. OK to move board meetings to Tuesdays?  Brenan has upcoming conflicts on Wednesday and Friday Evenings.   Thanks to all that have offered to change dates. November 14th in person meeting. Claim Jumpers for 10-15 people.
    4. 2024 dates are in calendar.   White Salmon and Nisqually are pending awaiting dates and info.
    5. Green River Cleanup meeting at Mark Burns house 11/9/2023 @ 7:00pm. Something special for the 40th annual cleanup. Saturday May 4, 2023 40th Annual Cleanup. T-shirt sales?
  9. Waterlog articles needed by 10/20
    1. NOTE: Make sure Jarrad verifies receipt of articles
    2. New Years Hangover Float
    3. January Membership meeting announcement
    4. Tilton Trek teaser
  10. Announcements and good of the order
  11. Adjourn

September 2023 Board Meeting Agenda

/in /by
  1. Call to order
  2. Review minutes and approve
    1. Check previous month’s action items
  3. Review agenda
  4. 139 members (149 members last month, highest ever 167 in March 2020)
  5. Standing Committee Reports
    1. Diversity, Equity, and Inclusion – Rebecca/Brenan
    2. River Watch – Rebecca Post
    3. Safety and Education – Rebecca Post
    4. Communications – Brenan Filippini
    5. Membership – Tamie Stonke
    6. Programs and Volunteers – Erik Smith
    7. Mail pickup/Meeting reservations – Nancy Douty
    8. WRRR Wear – Rebecca Post
  6. Events
    1. Poker Run roundup (8/12/2023)
    2. Tieton Rally status (9/9/2023)
    3. Rogue status (9/17/2023)
    4. Gear Swap status (10/14/2023)
    5. Sauktoberfest status (10/21/2023)
    6. Misc River Ops
  7. Old Business
    1. Nominating committee status (ballot due by October 1)
  8. New Business
    1. Determine location of October board meeting
  9. Waterlog articles needed by 9/20
    1. NOTE: Make sure Jarrad verifies receipt of articles
    2. None
  10. Announcements and good of the order
  11. Adjourn

September 2023 Board Meeting Minutes

/in /by
  1. Call to order  (7:06 pm 9/13/2023) In attendance Repo, Randy, Duane, Nancy, Mark, Jarrad
  2. Review minutes and approve
  3. Review agenda
    1. Repo to add Web Master to Old Business
  4. 139 members (149 members last month, highest ever 167 in March 2020)
  5. Standing Committee Reports
    1. Diversity, Equity, and Inclusion – Rebecca still hasn’t posted photos of raft frame for auction. Will do the end of September.  The other frame received a $250 donation for DEI.
    2. River Watch – Rebecca Post – Nothing to report
    3. Safety and Education – Rebecca Post – Nothing to report
    4. Communications – Brenan Filippini not present.  Mark mentioned that he posts to the FaceBook(FB) page prior to upcoming events.  Randy wants to have this blurb emailed out to non-FB users.  No one on the call knows how to send a membership wide email.  Mark to check with Karie.  once its figured out Mark should send his blurb to the Comms Committee and they should send it out.
    5. Membership – Tamie Stonke – Not present, no report.  She needs to bring membership forms to the Tieton
    6. Programs and Volunteers – Erik Smith – not present, no report
    7. Mail pickup/Meeting reservations – Nancy Douty – three items in the mailbox and she will bring to Tieton to hand over to appropriate folks – membership renewal, AW Journal
    8. WRRR Wear – Rebecca Post- we took in about $700 in WRRR wear sales at the Poker Run
  6. Events
    1. Poker Run roundup (8/26/2023) Brenan not present so not report on number of poker hands sold.  Two stations were moved and that seems like a good idea.
    2. Tieton Rally status (9/9/2023) – Potluck 6pm.  Mark posted on FB that potluck is at 6 pm.  He also mentioned that outfitters and a few WRRR members are supporting a live music party Sat.  The issue of late night noise has been addressed and hopefully will not be an issue.  The new signs look great.  Repo to bring over five WRRR stickers for the toilets.
    3. Rogue status (9/26/2023) Brenan not present so no report.  The trip is launching 9/26 and people have signed up.
    4. Gear Swap status (10/14/2023) Mark reports everything is a go.  Mark and Jarrad will communicate about glue and solvents.
    5. Sauktoberfest status (10/21/2023) Brenan not present, no report.  Trip should be a go
    6. Misc River Ops – Randy brought up the toilets at the Leavenworth put in.  He contacted Leavenworth Rec Department and they told him that the city supplies the toilet there.  He wants to know why they cannot supply two toilets.  Repo thinks toilets are a great thing for WRRR to support.  Randy is thinking about saving money because next year we will have toilets and the Dryden facility to rent.  He will check with Leavenworth Rec Dept to see if they can get two toilets at the put in.
  7. Old Business
    1. Nominating committee status (ballot due by October 1) – Repo – There has been zero interest in anyone volunteering or showing a willingness to help out on the board.  ZERO.  That’s a bit frustrating
    2. Webmaster – Repo relayed the problems with publishing the newsletter and her request to David for assistance.  He very promptly helped out but added to his message that he has retired form Webmaster duties, he will be retiring from his job soon and will soon no longer be able to help out with the  website.  The board needs to replace him.  The board discussed the state of the current website and the number of bad links and old photos.  Repo mentioned WKC and Paddle Trails use Club Express but no without problems.  Jarred stated that pushing out a newsletter to 150 people, updating a calendar and updating committee members should be simple.  Jarred has worked with several people who know Word Press. Repo suggested that we just hire someone to develop a new website from scratch.  Mark made the motion to hire a person to develop a new website structure.  Nancy Seconded.  Motion passed.  Jarred will look into the availability of his contact.
  8. New Business
    1. October board meeting will be by phone since Randy and Repo will be on the road.  November meeting will be in person.
  9. Waterlog articles needed by 9/20
    1. NOTE: Make sure Jarrad verifies receipt of articles.  Jarred wants to start a New Member Spotlight.   Repo suggested that the VP Finance send Jarrad an email with new member names and email address.  Jarred can then contact the new members to get info for an article.
  10. Announcements and good of the order – none
  11. Adjourn 8:14 pm