July 2023 Board Meeting Minutes – Washington Recreational River Runners

Call to order: Nancy, Repo, Duane, Brenan, Erik, Randy E, Mark B
Review minutes and approved
1. Check previous month’s action items
2. Can Tamie get on the website?
3. Brenan has some leftover safety cards that Ed Aristo made up several years ago. B will bring to the poker run.
Review agenda
135 members (152 members last month, highest ever 167 in March 2020) Note: BF: These numbers vary, as there were about 25 renewals since I had updated the database.
Standing Committee Reports
1. 1. Diversity, Equity, and Inclusion – Rebecca/Brenan. Repo: purchased a raft from Erik Myren and got a bunch of gear. There is a frame with cargo modules, and other gear. Repo will auction this online, and donate proceeds to DEI funds.
  2. Brenan: We have been working with Diversify Whitewater. They will typically have events in later August and sept in this are. B will reach out to them and see if there is anything we can do.
  3. Can Duane really row?
2. River Watch – Rebecca Post. BF: Nooksack maple falls takeout should be usable soon? Havent heard any status updates and will check. Below maple falls has not been navigable in the past. There has been logs in the canyon.
3. Safety and Education – Rebecca Post
4. Communications – Brenan Filippini. The website link for new members is not working. 1st issues around the Green Clean. David was doing some work on it. He said he was traveling til mid July. Nancy will follow up with him.
5. Membership – Tamie Stonke. Not present -Brenan will bring the membership reports to the poker run.
6. Programs and Volunteers – Erik Smith. General discussion about adding topics to general membership meetings or events. Knot tying, Safety topics such as Z drags/1st aid. Lots of free pizza needed!?!
  1. Mark notes that a lot of people showed up at the Jan meetings and discussion on how to expand this into possible mid week.
  2. Brenan makes a note that crabbing is open now and going mid week after work in Anacortes to float on water that used to be in the Skagit and Sauk. More discussion to follow. Come on up and pull pots!
7. Mail pickup/Meeting reservations – Nancy Douty: No Mail.
8. WRRR Wear – Rebecca Post
  1. Nancy notes that hoodies are $30 which is a good price and is going to send in and finalize the order.
  2. Duane asks about WRRR baseball hats. Nancy notes that the prior member that used to do it has retired. Brenan thinks maybe 50 hats might be easy to sell. Nancy thinks 12 or so hats. Nancy and Repo will look around.
9. Finance – Brenan:
  1. Bank Balance, checks/cash on hand. $7712.82. Most big items are covered, 2024 poker run expect $1,000-1,500 for camping?
  2. Just paid Wenatchee toilets. ($940 for June and July)
  3. Paid the 2023 Charter Renewal with WA Sec of state . $20. .
  4. Prizes are paid up for 2023, but we will start paying for 2024 camping in August for poker run.
  5. 1 renewal came in since this update. I have cash/checks to deposit next trip to Chase.
  6. Unknown renewal checks at PO box?
10. Wenatchee Poker run accounting:
  1. 1 New member check $40
  2. Prizes $1,122
  3. T-shirts $237
  4. Unknown $30, was separate from stack assuming a renewal but no paperwork? If not, it was prize money in a different stack. Nobody recalls, will add it to PRize money in the accounting.
Events
1. White Salmon Retreat status (7/8/2023)
  1. Camping was $500. Approx. 25 people showed up. They had tons of fun. The flow was good around 1,000.
2. Poker Run status (8/26/2023)
  1. Station 1: Brenan/Kim
  2. Station 2: Randy / Nancy
  3. Station 3: (Repo will ask Steve about it), Brenan notes we usually have to voluntold someone.
  4. Station 4: Repo
  5. Station 5: Duane
  6. Camping is from the 21st – 28th.
  7. Prizes are purchased, Brenan has cash for top/bottom hand. Randy has most of them. Erik will buy a few more fill in prizes. Possibly add a free table, or add small items inside dry bags at the end.
  8. Brenan has the bins, signs.
3. Tieton Rally planning (9/16/2023)
  1. Toilets and toilet paper. Randy is going to order them. Yeah!! Will order the toilets so that they cover prior to labor day for 1 month.
  2. Mark: Possibly bring the potlucks back! Potluck – 6pm Dinner @ the dustbowl put in!!! The bands will start playing around 9pm we think.
4. Rogue planning (9/26/2023)
  1. 4 permits all different days. Going with Jim’s permit 9-26. Guessing 12-15 people now.
5. Misc River Ops
Old Business
1. Webmaster, anyone reach out to Rochelle? Brenan will reach out to her.
New Business
1. Discuss finding board members for next year.
2. Charter renewal, Brenan filed it
Waterlog articles needed by 7/20
1. NOTE: Make sure Editor verifies receipt of articles. Jarrod Kruger still interested? Repo: Yes, she will spend some time and get a hold of him. In the meantime, will do a waterlog lite.
2. VP River Ops – Tieton Rally full article
3. President – Article asking for new board members
Announcements and good of the order
1. Randy E: 2024 Poker Run Camping. Sites are already booking fast. He will start reserving end of July. Help is needed to book sites. Looks like we will need to continue the week long booking to make sure we have spots. Mark suggest to continue finding camping at other places and ask community members to help spread the word.
2. Mark Burns: Looking at nice new spot for 2024 Wenatchee camping. This has bathroom, lots of parking and is right next to the dryden dam driveway. Logistically excellent. To not overwhelm their septic system, we would still get a couple porti potties for the weekend. Brenan makes a motion for Mark to keep talking to them and reserve this area. Mike Curtis spoke with them too, and noted that we keep areas cleaner and help facilities. They even have the squirrel cage for raffle tickets! Motion passes, nice work, and fingers crossed the dates work out.
Adjourn