Tag Archive for: Board Meetings

September 2023 Board Meeting Agenda

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  1. Call to order
  2. Review minutes and approve
    1. Check previous month’s action items
  3. Review agenda
  4. 139 members (149 members last month, highest ever 167 in March 2020)
  5. Standing Committee Reports
    1. Diversity, Equity, and Inclusion – Rebecca/Brenan
    2. River Watch – Rebecca Post
    3. Safety and Education – Rebecca Post
    4. Communications – Brenan Filippini
    5. Membership – Tamie Stonke
    6. Programs and Volunteers – Erik Smith
    7. Mail pickup/Meeting reservations – Nancy Douty
    8. WRRR Wear – Rebecca Post
  6. Events
    1. Poker Run roundup (8/12/2023)
    2. Tieton Rally status (9/9/2023)
    3. Rogue status (9/17/2023)
    4. Gear Swap status (10/14/2023)
    5. Sauktoberfest status (10/21/2023)
    6. Misc River Ops
  7. Old Business
    1. Nominating committee status (ballot due by October 1)
  8. New Business
    1. Determine location of October board meeting
  9. Waterlog articles needed by 9/20
    1. NOTE: Make sure Jarrad verifies receipt of articles
    2. None
  10. Announcements and good of the order
  11. Adjourn

September 2023 Board Meeting Minutes

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  1. Call to order  (7:06 pm 9/13/2023) In attendance Repo, Randy, Duane, Nancy, Mark, Jarrad
  2. Review minutes and approve
  3. Review agenda
    1. Repo to add Web Master to Old Business
  4. 139 members (149 members last month, highest ever 167 in March 2020)
  5. Standing Committee Reports
    1. Diversity, Equity, and Inclusion – Rebecca still hasn’t posted photos of raft frame for auction. Will do the end of September.  The other frame received a $250 donation for DEI.
    2. River Watch – Rebecca Post – Nothing to report
    3. Safety and Education – Rebecca Post – Nothing to report
    4. Communications – Brenan Filippini not present.  Mark mentioned that he posts to the FaceBook(FB) page prior to upcoming events.  Randy wants to have this blurb emailed out to non-FB users.  No one on the call knows how to send a membership wide email.  Mark to check with Karie.  once its figured out Mark should send his blurb to the Comms Committee and they should send it out.
    5. Membership – Tamie Stonke – Not present, no report.  She needs to bring membership forms to the Tieton
    6. Programs and Volunteers – Erik Smith – not present, no report
    7. Mail pickup/Meeting reservations – Nancy Douty – three items in the mailbox and she will bring to Tieton to hand over to appropriate folks – membership renewal, AW Journal
    8. WRRR Wear – Rebecca Post- we took in about $700 in WRRR wear sales at the Poker Run
  6. Events
    1. Poker Run roundup (8/26/2023) Brenan not present so not report on number of poker hands sold.  Two stations were moved and that seems like a good idea.
    2. Tieton Rally status (9/9/2023) – Potluck 6pm.  Mark posted on FB that potluck is at 6 pm.  He also mentioned that outfitters and a few WRRR members are supporting a live music party Sat.  The issue of late night noise has been addressed and hopefully will not be an issue.  The new signs look great.  Repo to bring over five WRRR stickers for the toilets.
    3. Rogue status (9/26/2023) Brenan not present so no report.  The trip is launching 9/26 and people have signed up.
    4. Gear Swap status (10/14/2023) Mark reports everything is a go.  Mark and Jarrad will communicate about glue and solvents.
    5. Sauktoberfest status (10/21/2023) Brenan not present, no report.  Trip should be a go
    6. Misc River Ops – Randy brought up the toilets at the Leavenworth put in.  He contacted Leavenworth Rec Department and they told him that the city supplies the toilet there.  He wants to know why they cannot supply two toilets.  Repo thinks toilets are a great thing for WRRR to support.  Randy is thinking about saving money because next year we will have toilets and the Dryden facility to rent.  He will check with Leavenworth Rec Dept to see if they can get two toilets at the put in.
  7. Old Business
    1. Nominating committee status (ballot due by October 1) – Repo – There has been zero interest in anyone volunteering or showing a willingness to help out on the board.  ZERO.  That’s a bit frustrating
    2. Webmaster – Repo relayed the problems with publishing the newsletter and her request to David for assistance.  He very promptly helped out but added to his message that he has retired form Webmaster duties, he will be retiring from his job soon and will soon no longer be able to help out with the  website.  The board needs to replace him.  The board discussed the state of the current website and the number of bad links and old photos.  Repo mentioned WKC and Paddle Trails use Club Express but no without problems.  Jarred stated that pushing out a newsletter to 150 people, updating a calendar and updating committee members should be simple.  Jarred has worked with several people who know Word Press. Repo suggested that we just hire someone to develop a new website from scratch.  Mark made the motion to hire a person to develop a new website structure.  Nancy Seconded.  Motion passed.  Jarred will look into the availability of his contact.
  8. New Business
    1. October board meeting will be by phone since Randy and Repo will be on the road.  November meeting will be in person.
  9. Waterlog articles needed by 9/20
    1. NOTE: Make sure Jarrad verifies receipt of articles.  Jarred wants to start a New Member Spotlight.   Repo suggested that the VP Finance send Jarrad an email with new member names and email address.  Jarred can then contact the new members to get info for an article.
  10. Announcements and good of the order – none
  11. Adjourn 8:14 pm