Membership – Tamie Stonke – Several new members from White Salmon and Poker Run this year.
Programs and Volunteers – At Large
Mail pickup/Meeting reservations – Nancy Douty – NTR
WRRR Wear – Rebecca Post – Sales were good from Green River and the Poker Run
Events
Tieton planning – Please be flexible as far as the fires and firefighters proceed. Mike Curtis is sending updates as to what is going on with the fires, river and camping. Possible plan B? Thompson, Chiliwak, White Salmon, Skagit River? Anything other than the Tieton would require members to provide their own camping arrangements. Tieton – Toilets on hold until further notice. Guler County Park is an option if moved to the White Salmon.
Rogue River planning – Private trip – Jason Cohen has the permit. Posted on the website.
Gear Swap planning and review of needs – At Burn’s house? October 12
Sauktoberfest – October 19th, multiple locations for camping this year!
Misc River Ops – SKagit putin @ Goodell is reopened.
Old Business
Website Update
We need the calendar filled out
Finance Update
New Business
Discuss what officer positions directors are interested in learning – Repo, Randy & Brenan are at the end of their term. Mark Burns is interested in President, Adam Scherenbeck is interested in VP Finance, Candice Larson interested in VP River Ops
Assemble nomination committee – Repo, Candice, Tamie, Duane – need help recruiting new board members!
Waterlog will be delayed due to Jarrad’s focus on the website. The following need to be addressed in the website:
NOTE: Make sure Jarrad verifies receipt of articles
Board meetings are held the second Tuesday of each month except for December, at 7:00PM. The January meeting is held in person. All other meetings will be held by conference call.
If a meeting is to held in person, the location will be listed in the WRRR calendar for that particular meeting.
The conference call number for the meetings is716-427-1588and the access code is364312
Board meetings are held the second Tuesday of each month except for December, at 7:00PM. The January meeting is held in person. All other meetings will be held by conference call.
If a meeting is to held in person, the location will be listed in the WRRR calendar for that particular meeting.
The conference call number for the meetings is716-427-1588and the access code is364312
Call to order (7:15 pm 10/10/2023) In attendance Tamie, Randy, Mark, Nancy, Brenan, Erik, Duane, Jarrad, Jay, Repo
Review minutes and approve
Check previous month’s action items
Review agenda
140 members (139 members last month, highest ever 167 in March 2020)
Standing Committee Reports Diversity, Equity, and Inclusion – Rebecca/Brenan – Posted pictures of frames to auction. $250 to donate. Zero bids thus far. Article in waterlog.
Diversity, Equity and Inclusion – Rebecca/Brenan – Posted pictures of frames
River Watch – Rebecca Post – Nothing to report.
Safety and Education – Rebecca Post – Nothing to report.
Communications – Brenan Filippini – Mark, Karie and Jarrad worked on a request for proposal to advertise for a webmaster. Possibly need to do a fundraiser? Budget for new website? How do we move forward? No Club Express!
Membership – Tamie Stonke – Nothing to report.
Programs and Volunteers – Erik Smith – Nothing to report
Mail pickup/Meeting reservations – Nancy Douty – Did not pick up mail. Looking for bill for the Tieton toilets.
WRRR Wear – Rebecca Post – $600 cash, plus 2 $40 Paypal, and a $30 check coming in. Another $100 still with the shirts.
Finance – Brenan: When the new website or agenda is edited we should add a Finance report each month?
Bank Balance: $6,867.91, Paypal Balance asset $532.57, Cash in B’s office safe $1,198, Checks to cash in B’s hand $30.00, Checks to cash in Mailbox ? Don Martin?
Total assets $8,628.42.
There may be some small Credit card charges.
(We owe for Tieton toilets probably $500-550).
Except for any T-shirt or website work, I don’t expect too much more debits thru 2023’s end. Estimate end of year balance at $7-8k +/-
Did an audit on the books. Things seem good but several cells in the discrepancy column are incorrect, usually backwards. We haven’t utilized this for the past couple years and suggest the next treasurer updates as they see fit.
Onedrive finance tab, I Left notes for “new members” that signed up and did not pay are left in the spreadsheet (on the member income tab.
River Ops – Bob Johnson Memorial Wenatchee run (6/1/2024). 3 Toilets – we have a credit for one toilet. Randy stated that Leavenworth would provide 2 toilets at the put-in, so WRRR will not have to pay for a toilet there.
Events
Tieton Rally (9/16/2023) Potluck was successful! Jarrad got banners made up for the potluck. Jay suggested that we have a membership table set up for people to join at the potluck. Members supplied generators for the bands. Had say in when the bands quit playing. Successful weekend!
Motion made for new banner – “WRRR Potluck” with time/dates blank so we can change dates. Budget of $200. Approved.
Rogue roundup (9/17/2023) Trip was great, total 9 people 6 days. Brenan hiked most the trail but couldn’t complete it haha!
Gear Swap status (10/14/2023) Facebook posts for the gear swap. Pizza will be provided. At Burn’s house from 11:00am – 5:00pm
Sauktoberfest status (10/21/2023) – Still on. Pray for Rain.
Misc River Ops – Repo was contacted by Greg regarding the Nisqually River Cleanup. Proposed April 6, 2024.
Dates for the White Salmon? Brenan to contact for camping.
Old Business
Ballot should have been submitted by October 1. No new volunteers! VP’s stay as is. Directors at Large – need 2 more!
New Business
Appoint Elections Committee (any current member not running for office)
New Website
How to handle member database and renewals?
Good timing! 🙂
OK to move board meetings to Tuesdays? Brenan has upcoming conflicts on Wednesday and Friday Evenings. Thanks to all that have offered to change dates. November 14th in person meeting. Claim Jumpers for 10-15 people.
2024 dates are in calendar. White Salmon and Nisqually are pending awaiting dates and info.
Green River Cleanup meeting at Mark Burns house 11/9/2023 @ 7:00pm. Something special for the 40th annual cleanup. Saturday May 4, 2023 40th Annual Cleanup. T-shirt sales?
Waterlog articles needed by 10/20
NOTE: Make sure Jarrad verifies receipt of articles
Call to order (7:06 pm 9/13/2023) In attendance Repo, Randy, Duane, Nancy, Mark, Jarrad
Review minutes and approve
Review agenda
Repo to add Web Master to Old Business
139 members (149 members last month, highest ever 167 in March 2020)
Standing Committee Reports
Diversity, Equity, and Inclusion – Rebecca still hasn’t posted photos of raft frame for auction. Will do the end of September. The other frame received a $250 donation for DEI.
River Watch – Rebecca Post – Nothing to report
Safety and Education – Rebecca Post – Nothing to report
Communications – Brenan Filippini not present. Mark mentioned that he posts to the FaceBook(FB) page prior to upcoming events. Randy wants to have this blurb emailed out to non-FB users. No one on the call knows how to send a membership wide email. Mark to check with Karie. once its figured out Mark should send his blurb to the Comms Committee and they should send it out.
Membership – Tamie Stonke – Not present, no report. She needs to bring membership forms to the Tieton
Programs and Volunteers – Erik Smith – not present, no report
Mail pickup/Meeting reservations – Nancy Douty – three items in the mailbox and she will bring to Tieton to hand over to appropriate folks – membership renewal, AW Journal
WRRR Wear – Rebecca Post- we took in about $700 in WRRR wear sales at the Poker Run
Events
Poker Run roundup (8/26/2023) Brenan not present so not report on number of poker hands sold. Two stations were moved and that seems like a good idea.
Tieton Rally status (9/9/2023) – Potluck 6pm. Mark posted on FB that potluck is at 6 pm. He also mentioned that outfitters and a few WRRR members are supporting a live music party Sat. The issue of late night noise has been addressed and hopefully will not be an issue. The new signs look great. Repo to bring over five WRRR stickers for the toilets.
Rogue status (9/26/2023) Brenan not present so no report. The trip is launching 9/26 and people have signed up.
Gear Swap status (10/14/2023) Mark reports everything is a go. Mark and Jarrad will communicate about glue and solvents.
Sauktoberfest status (10/21/2023) Brenan not present, no report. Trip should be a go
Misc River Ops – Randy brought up the toilets at the Leavenworth put in. He contacted Leavenworth Rec Department and they told him that the city supplies the toilet there. He wants to know why they cannot supply two toilets. Repo thinks toilets are a great thing for WRRR to support. Randy is thinking about saving money because next year we will have toilets and the Dryden facility to rent. He will check with Leavenworth Rec Dept to see if they can get two toilets at the put in.
Old Business
Nominating committee status (ballot due by October 1) – Repo – There has been zero interest in anyone volunteering or showing a willingness to help out on the board. ZERO. That’s a bit frustrating
Webmaster – Repo relayed the problems with publishing the newsletter and her request to David for assistance. He very promptly helped out but added to his message that he has retired form Webmaster duties, he will be retiring from his job soon and will soon no longer be able to help out with the website. The board needs to replace him. The board discussed the state of the current website and the number of bad links and old photos. Repo mentioned WKC and Paddle Trails use Club Express but no without problems. Jarred stated that pushing out a newsletter to 150 people, updating a calendar and updating committee members should be simple. Jarred has worked with several people who know Word Press. Repo suggested that we just hire someone to develop a new website from scratch. Mark made the motion to hire a person to develop a new website structure. Nancy Seconded. Motion passed. Jarred will look into the availability of his contact.
New Business
October board meeting will be by phone since Randy and Repo will be on the road. November meeting will be in person.
Waterlog articles needed by 9/20
NOTE: Make sure Jarrad verifies receipt of articles. Jarred wants to start a New Member Spotlight. Repo suggested that the VP Finance send Jarrad an email with new member names and email address. Jarred can then contact the new members to get info for an article.
