Author: WRRR ADMIN

Categories
News River Safety Uncategorized

Legalities of Risk and Rafting

WRRR member Mark Trivett has an article in Rafting Magazine about the risks and responsibilities of taking your friends down the river. It’s a great read.

To read the article, click here.

Categories
News

WRRR Rower’s Progression

Are you a new boater wanting to learn how to row or run an inflatable kayak (IK)? Or, are you a seasoned boater who wants to renew and improve your skills with the help of experienced boaters? Or, are you just looking for a fun trip with other WRRR members?

Whatever the case, the WRRR Rower’s Progression is a great way to learn while having a great time!

Click here to view the calendar of Rower’s Progression events.

Note that some of these events are associated with other WRRR events.

  • The final decision on times and meeting places are made the Thursday before the trip. Announcements will be made on on the WRRR Facebook group and forums.
  • If you are not a WRRR member, you will need to sign a waiver or join the club. You can join WRRR here.
  • You are expected to bring proper whitewater equipment (whitewater-capable craft, throwbag, PFD, and helmet.
  • You are expected to adhere to the American Whitewater Safety Code.

(Trivia fact: The boater in the photo did not fall off the boat….. that time.)

Categories
Board Meeting Minutes WRRR Board

January 2020 Board Meeting Minutes

  1. Call to order – 7:02pm
    1. Officers: Nancy, Repo, Joe, Karie
    2. Directors: Paul, Randy, Erik
  2. Possible Motto: “The wetter the better”
  3. Review agenda
  4. New Board
    1. We start the year with 149 members
    2. Introduce officers
      1. Pres: Nancy
      2. VP Business: Karie Burns
      3. VP Finance: Rebecca Post (Repo)
      4. VP River Ops: Joe Koncikowski
    3. Elect Chairperson: Nancy nominated and approved by all.
    4. Go over officer duties: https://wrrr.org/board-member-duties/
  5. Select Committee Chairs and go over duties
    1. River Watch: Repo chair, Randy & Erik on committee
    2. Safety and Education: Repo chair, Lance & Randy on committee
    3. Communications: David Elliot chair, Paul on committee
    4. Programs/Volunteers: Brenan chair, Jim Johnson & Mark Burns on committee
    5. WRRR Wear: Repo chair, Paul on committee
    6. Membership – recruit new members (finance remains in charge of collecting dues): Steve Plutt chair, Eric on committee
    7. Mail & Reservations – pick up mail and ensure reservations are made: Joe Chair.
  6. Old Business
    1. January membership meeting @ Big E brewery in Mount Lake Terrace. Room from 6-9. Meeting at 7pm.  Jim Johnson to order apps
      1. Introduce new board to general membership: Nancy
      2. Permit info: Brenan
      3. Shangrila for 2021?
      4. Rogue or Lower Salmon: Discuss days for permits
      5. Clackamas Whitewater River Festival 5/15-17: Anyone want to form race teams?
    2. Audit committee report
      1. Audit complete and spreadsheet has been balanced.  It was close to being on balance for the year.
      2. New spreadsheet created for 2020.
      3. 2020 budget overview in Feb meeting.
      4. Suggested/Requested that we provide balance at end of year
  7. Events for the year
    1. Motion: Make the Rower’s Progression an official WRRR event managed by River Ops
      1. 4-5 trips starting w/class 2 & 3-
      2. Do not need to be a member
      3. Do need to sign a waiver
      4. Do need to follow AW Safety Code of Conduct
      5. Repo motioned, Paul Seconded, all approved
    2. Tilton Trek (2020-02-15): Brian V lead. Need updated wood report
    3. Niqually Cleanup (2020-04-04): Repo lead. Preferred Eventbright sign-up beforehand.  Volunteers can sign-up on day of event.
    4. Flip Practice (2020-04-26): Jim J. lead. @ Lake Ballenger
    5. Green River Cleanup (2020-05-02): Joe K. WRRR would need a benefactor and 1 year advance reservation in order to afford Shangrila again.
    6. Wenatchee Rendezvous (2020-05-30): Joe K.
    7. Sauk Overnighter (2020-06-20): Brenan
    8. White Salmon Retreat (2020-07-18): Kat, Aaron, Nancy, Randy
    9. Poker Run (2020-08-22): Joe K.
    10. Tieton Rally (2020-09-12): Joe K.
    11. Rogue or Lower Salmon (2020-09-23): Brenan. May change permit days to Mon & Tuesday.  To be discussed during membership meeting.
    12. Gear Swap (2020-10-10): Mark Burns
    13. Sauktoberfest (2020-10-24): Brenan. Randy Rogers requested to join the float.
  8. New Business
    1. Hollenbeck Park reservation: reserved
    2. Clackamas Whitewater River Festival: http://upperclackamasfestival.org/
      1. Time to form teams: all women, male, co-ed…
      2. Online registration closed.  Register at event (at least 1hr before race), bring cash
    3. Lochsa Add as event for year to calendar?
      1. Self-supported
      2. Weekend after Rendezvous
    4. WRRR Generic Business cards: Repo
      1. Business card with basic WRRR contact info
      2. Repo to contact Lance about design
      3. Suggested: Put QR code on card to easily scan to WRRR website or registration page.
    5. Mailer to past members: Joe
      1. Remind lapsed members about the club
      2. Discuss during Feb meeting.
  9. Waterlog articles needed by 1/20/2020
    1. NOTE: Make sure Brian verifies receipt of articles
    2. VP River Ops – Green River Cleanup teaser: Joe
    3. President – President’s welcome message: Nancy
    4. David: Article about New Years Cedar trip
    5. Mark B: Article about New Years Green trip
    6. Jim J, Brenan, Mark: Article for Lochsa weekend
  10. Announcements and good of the order
  11. Adjourn
Categories
Board Meeting Minutes WRRR Board

November 2019 Board Meeting Minutes

  1. Call to order-7:05
    1. Officers: Nancy, Repo, David, Joe
    2. Directors: Brenan, Karie
  2. Bad joke by Joe “Sentences don’t end with propositions”
  3. Review minutes and approve
    1. Check previous month’s action items
  4. Review agenda
    1. 5 weekends of work for Randy to get the electrical fixed – Hallelujah!
  5. 151 members (148 members last month)
  6. Standing Committee Reports
    1. River Watch – Rebecca Post
      1. Tonight – State Parks meeting – Nisqually State Park
        1. Repo will write comments
        2. Park is reluctant to provide access to boaters
        3. Hopefully will be able to launch rafts
        4. Repo will post web site for comments
        5. Near Eatonville
        6. Portage a dam
      2. SF Snoqualmie meeting
      3. Michael Aquino – Kittitas County recrection plan
        1. Sent to Steve Plut
        2. Repo to send meeting info to board
        3. Add to calendar
    2. Safety and Education – Rebecca Post
      1. First Aid/CPR
        1. January 11
        2. Start at 9am
        3. 6.5 hours with child CPR
        4. 6 people so far
        5. Tacoma
        6. $80/person – $40 subsidized by club
        7. Up to 15 people
    3. Communications – Karie Burns
      1. Working on web site
    4. Membership – Rebecca Post
      1. Rule of 85 – Puma John eligible and waiting for Jerry Schwantes
    5. Mail pickup/Meeting reservations – Mary Koncikowski
      1. Waiting til later to reserve
    6. WRRR Wear – Rebecca Post
      1. No need for store yet
      2. Ordering more hoodies
  7. Events
    1. Gear Swap roundup (10/12/2019)
      1. Repo had glue
      2. Randy brought glue for PVC
      3. People had a great time – Nancy more than others
    2. Sauktoberfest roundup (10/19/2019)
      1. Nancy had to work
      2. They had a sign for Randy, but he didn’t show up
      3. Boated both days – 17 Saturday, less Sunday, good flow
      4. Low snow level, but enough water
      5. Great food, great fun
      6. “Anonymous hula dancer”
    3. New Years Float status (1/1/2020)
      1. Nancy cleared a channel
      2. Log across a channel above Nancy’s house
      3. Nancy gets the Beaver Award
      4. Bring appetizers and snacks
    4. Misc River Ops
      1. Repo did not make it to the MSR sale
      2. River Ops is off for the rest of the year
      3. Banner got picked up
  8. Old Business
    1. Election Committee status
      1. Sent out second notice on 11/12
      2. 33 ballots received
      3. Will announce results on 11/17
    2. Path Sumption article
      1. Pending
      2. Waiting for Jay for info
  9. New Business
    1. VP Business reminders (See manual)
      1. Schedule board meetings for next year – done
      2. Set up agenda events table – done
    2. Nominate audit committee
      1. Nancy, Repo, and David
    3. Budget items
      1. Computer budget – $300/year
      2. Wenatchee went over by $300 for prizes
      3. Poker Run over by $150
      4. Nisqually cleanup $170 new budget
      5. Gear swap $11 over
      6. PO Box rental is now $180
    4. Women’s Clackamas rafting team
      1. Need to organize team
      2. May 16-17
    5. January board meeting restaurant reservation
      1. Nancy will reserve when possible
    6. January general membership meeting
      1. Restaurant reservation – Big E Ales
      2. Agenda – permits, Clackamas, 2021 board
      3. Food – 1 or 2 of each item
  10. Waterlog articles needed by 12/20
    1. NOTE: Make sure Brian verifies receipt of articles
    2. VP River Ops – New Year’s Day Float full article (already in November Waterlog)
    3. VP River Ops – Tilton Trek full article (already in November Waterlog)
    4. CPR Class article (Repo/Joe)
    5. Rule of 85 (David)
    6. Man of Rubber urethane paint (David)
  11. Announcements and good of the order
  12. Adjourn – 8:00PM
Categories
Board Meeting Minutes WRRR Board

October 2019 Board Meeting Minutes

  1. Call to order – 6:54 – Meeting held at the Round Table Pizza in Renton
    1. Officers: Nancy, Repo, Joe, David
    2. Directors: Karie, Brenan
    3. Others: David Switzer, Ryleigh
  2. Review minutes and approve
    1. Check previous month’s action items
      1. Banner is still at Goodell Ranger station (was picked up the following week)
  3. “PIZZA BREAK”
  4. Review agenda
  5. 148 members (148 members last month)
  6. Standing Committee Reports
    1. River Watch – Rebecca Post
      1. Nothing
    2. Safety and Education – Rebecca Post
      1. Joe K will organize mid-winter CPR class
    3. Communications – Karie Burns
      1. Communications manual draft available
      2. Karie read it and has notes for David
    4. Membership – Rebecca Post
      1. Behind – catching up
    5. Mail pickup/Meeting reservations – Mary Koncikowski
      1. Nothing
    6. WRRR Wear – Rebecca Post
      1. Discussion on having store online – would need to come up with a way to deal with inventory and shipping
  7. Events
    1. Tieton Rally roundup (9/14/2019)
      1. Ranger was upset about the straw, but then someone said he wasn’t really upset
      2. David’s hitch and swim stories – what else is new?
      3. Art contest: Laurie Plut 1st, Nancy 2nd
      4. Should continue to do art contest
    2. Rogue roundup (9/25/2019)
      1. Amazing trip – 26 people
      2. “Pantless Paul” no more – he made it fine
      3. Some rain – more than usual
    3. Gear Swap status (10/12/2019)
      1. Karie making cioppino
      2. Pizza at noon – plan for 6 large
      3. Nate may have glue
      4. Joe may have glue
      5. Brenan may have glue – It’s Gluelapalooza!
      6. Nancy will buy glue and Aquaseal
      7. Nancy relayed a pot shipping story – the package is still in limbo
    4. Sauktoberfest status (10/19/2019)
      1. Brenan says we need Randy to come
      2. Bowling if no water
    5. Misc River Ops
      1. Sky Collegiate WW Festival
  8. Old Business
    1. Nancy will work on article about Pat Sumption
      1. David will send email from her son 
    2. Ballot was submitted by October 1
  9. New Business
    1. Appoint Elections Committee (must not be running for office)
      1. David and Stacy Larkin appointed (Stacy accepted)
  10. Waterlog articles needed by 10/20
    1. NOTE: Make sure Brian verifies receipt of articles
    2. New Years Hangover Float
      1. David will get this to Brian
    3. January Membership meeting announcement
      1. Nancy will reserve Big E
    4. Tilton Trek teaser
  11. Announcements and good of the order
    1. More about Sky Collegiate WW Festival
      1. Nov 2
      2. Brenan has info and usually makes donation
    2. Nancy has a power outage in 2 rooms at home
      1. This is driving Randy crazy
      2. Randy works on electrical projects, so he has no excuse
  12. Adjourn – 7:28
Categories
News River Safety

Inflatable Kayaking Self Rescue Hints

I was going to write a really long article about IK self rescue, but there was just so much to say and it might be boring to a lot of people, so I decided to just give a couple of hints.

I have flipped a lot over the years, and I am not a nimble, athletic person. Getting back in the IK is hard for me, but I have found some things that help.

The main thing I do is to not let go of my boat and paddle. There are two parts to this. First, my thigh straps and footbrace lock me into the boat well enough that when I flip over, I am still in the boat. I have to flex my feet to release them from the footbrace, which allows my legs to come out. Second, when I come out of the boat, I grab my thigh strap in my right hand and hold my paddle in my left. When I come up, I am still holding my boat. I can almost always grab the far thigh strap under the boat, pull with one hand, and push the near tube up with the other. This flips the boat back over quickly, and I’m still holding onto it.

The other thing I do is to practice in rapids. Practicing in flatwater will help you learn some techniques, but flipping in a rapid will teach you how to get in fast and do it right. If you can self-rescue in a class III rapid, you are much more likely to be able to self-rescue in tougher rapids.

In the end, if you have confidence that you can get back in your boat, you can run more challenging whitewater or you can have more fun goofing around on the easier rapids.

Categories
Board Meeting Minutes WRRR Board

September 2019 Board Meeting Minutes

  1. Call to order 7:05
    1. Officers: Nancy, Joe, David, Repo
    2. Directors: Brenan, Karie, Steve
  2. Review minutes and approve
    1. Check previous month’s action items
  3. Review agenda
  4. 152 members (141 members last month)
  5. Standing Committee Reports
    1. River Watch – Rebecca Post
      1. Nothing
    2. Safety and Education – Rebecca Post
      1. Nothing
    3. Communications – Karie Burns
      1. Manual draft available
    4. Membership – Rebecca Post
      1. Two new memberships pending
    5. Mail pickup/Meeting reservations – Mary Koncikowski
      1. Joe can deposit checks over the phone
    6. WRRR Wear – Rebecca Post
      1. All shirts will be at the Tieton
      2. New shirts from Nancy
  6. Events
    1. Poker Run roundup (8/17/2019)
      1. Over $1000 in poker hands
      2. Toilets smell bad
      3. Banner left behind – still needs to be picked up
    2. Tieton Rally status (9/14/2019)
      1. Toilets – in the future, attempt to include Labor Day weekend
      2. We had at least 8 people
      3. Add toilet ordering to August agenda
      4. Steve picked up straw but it rained
      5. We can make straw hats
      6. Breakfast pot luck 8:30-9am by group fire area (or find us)
      7. Launch at 11 – shuttle before
    3. Rogue status (9/25/2019)
      1. Ready to go – 25 people
    4. Gear Swap status (10/12/2019)
      1. Potluck theme: Cheesy Goodness (which is Joe’s nickname)
    5. Sauktoberfest status (10/19/2019)
      1. Nancy will do a rain dance
      2. Randy now has yellow glasses to fool him into thinking it’s sunny
      3. Repo running the Skagit on Sunday – pink salmon is running
    6. Misc River Ops
      1. Done for the year
      2. Repo needs receipts
      3. Skagit camping for 2020 – date will be August 19-23
      4. Camping dates for 2020
        1. Jan 1 – New years
        2. Feb 15 – Tilton
        3. April 3 – Nisqually Cleanup
        4. April 26 – Flip Practice
        5. May 2 – Green River Cleanup
        6. May 30 – Wenatchee
        7. June 6 – Lochsa
        8. June 20 – Sauk Overnighter (could be moved)
        9. July 17 – White Salmon
        10. August 22 – Poker Run
        11. Sep 12 – Tieton
        12. Sep 23 – Rogue or Lower Salmon
        13. Oct 10 – Gear swap
        14. Sauktoberfest – Oct 24
  7. Old Business
    1. Nominating committee status (ballot due by October 1)
      1. Repo has contacted 3 people as potential board members
      2. No responses so far
      3. Brenan to ask Jim to be a board member
      4. Really need new blood
  8. New Business
    1. Determine location of October board meeting
      1. Round Table Renton
      2. Nancy will review
  9. Waterlog articles needed by 9/20
    1. NOTE: Make sure Brian verifies receipt of articles
    2. Tieton article for Rally weekend – OWA newsletter editor wants this as well
  10. Announcements and good of the order
    1. Tieton art festival
    2. Membership forms
    3. OR catalog for Nancy
  11. Adjourn 7:48
Categories
WRRR Board

Elections Procedures

Nominations

  • At the August board meeting, appoint the Nominating Committee Chair. The Nominating Committee Chair and members can be any club member in good standing.
  • Candidates must be members in good standing as of March 1 of the current year and must not have allowed their membership to lapse in the meantime.
  • Candidates for officers (President and VPs) should come from the existing board or be a recent officer (no more than 5 years).
  • Candidates for Directors-At-Large should consider that they will hopefully become officers.
  • The IT Specialist will provide the Nominating Committee a list of eligible candidates. This is done by going to the WRRR web site, going to the Membership Admin menu, then going to Membership Reports and choosing Eligible Candidates.
  • The Nominating Committee is expected to provide a list of candidates by October 1.

Election Preparation

  • At the September board meeting, the board should discuss finding a person to be the Elections Committee Chair. The Elections Committee Chair and members must be members in good standing but not be on the ballot.
  • At the October general membership meeting (assuming there is one), the Chairperson will introduce the nominated candidates.
  • At the October board meeting, appoint the Elections Committee Chair.
  • The IT Specialist will set up the email address election@wrrr.org to forward to the members of the Elections Committee.
  • The Elections Committee will contact each candidate to ensure that they know they are running. (Why? Because we have had a candidate that did not know they were running.)

Balloting

  • The IT Specialist will create and send out the ballot to all eligible club members on November 1.
  • The President or web site admin will send a current roster to the Elections Committee so that they can verify that club members only vote once. (Note: Prior to 2013, some memberships got 2 votes, but this is no longer the case.)
  • Club members will have until November 15 to send in their ballots.
  • Email ballots will be collected and tallied by the Elections Committee.
  • Paper ballots will be collected by the person who picks up the mail. This person will make the ballots available to the Elections Committee.

Results

  • On December 1, the Elections Committee will announce the tally on the WRRR Forums Board of Directors forum.
  • The Elections Committee will contact the winners to verify that they know they won and are expected to come to the next board meeting. (Why? We have had a person who was elected and didn’t know it.)
  • After verification, the IT Specialist will send the results to all eligible club members.
  • The January issue of the Waterlog, which is sent out in late December or early January, will also contain the results of the election.
  • The January issue of the Waterlog will be updated to reflect the new Board of Directors in the masthead. Committee assignments will be modified in the February issue.
  • After January 1, the IT Specialist will update the web site’s Board of Directors list for the new year.
Categories
WRRR Board

New President – Organizing the Club

This document is intended for the incoming President.

Hopefully, you already know all of this, since we try to get someone who has already been on the board for a while to be the President, but this kind of formalizes how to organize things.

At the first board meeting of the year, you should start by making sure that each officer understands what their job is. Most of this is spelled out in the by-laws (which you need to read), but here is a summary with short descriptions:

President – Makes sure everything gets done. Try to delegate as much as possible!

VP Business – Take meeting minutes and publish them.

VP Finance – Handle the bank accounts and budget, including tracking where the money comes from and goes. Also responsible for keeping the membership database up to date (more on this later).

VP River Ops – Organizes the river trips, which is a lot harder than it sounds. This person really needs to delegate.

At this meeting, you will choose a Chairperson of the Board. Traditionally, this role is handled by the President, but it doesn’t have to be. The Chairperson runs the board meetings and makes sure that the board follows the by-laws. You will also choose the committee chairs – Membership, River Watch, Programs, Communications, and Safety & Education. Only the first two of these are described in the by-laws – the others are traditional. These jobs have posts to describe the jobs, but here is a summary:

Membership – Responsible for getting new members and retaining existing members. NOT responsible for maintaining the membership database!

River Watch – Keeps an eye on river issues and projects. Notifies the club of things that are going on, and works to get people to help out with projects.

Programs – Reserves the board meeting locations and plans the January General Membership meeting. In recent years, Programs has handled the Spring Flip Practice and the Fall Gear Swap and Repair Clinic.

Communications – Works with the Waterlog editor and Webmaster to make sure that information gets out to the club members. This person should have a good grasp on electronic communications, since most of the info goes out through the web site, Facebook group, and Yahoo! group.

Safety & Education – Organizes the annual one-day safety class and any other safety events.

Important: Committee chairs do not have to be board members. Find the best person for these jobs!

There are a couple of other important roles that aren’t board positions:

Waterlog Editor – Do not take this person for granted!

Categories
WRRR Board

Manual – Communications Committee

THIS IS A DRAFT

The Communications Committee is responsible for informing the club members of events and news related to the club. The committee chair may be any club member in good standing, but is usually held by a board member. The club IT Specialist is automatically a member of this committee, and will provide assistance as needed.

The key tenet of the Communications Committee is: All information should be relayed by one source. We should not have different people sending out information on an event, sponsor,  or other club business. This can lead to inconsistency and confusion. It can also lead to information getting lost.

WRRR uses several methods of communication:

  • Board Meeting Agenda – The agenda for the board meetings is created using the Agenda Maker on the we site. The IT Specialist has the details of this system.
  • The Waterlog – This is the club newsletter, published monthly except for December. Each issue is expected to be published 3-4 days before the beginning of the month. It is sent to each member as a PDF attachment to an email message.
  • wrrr.org – This is the club web site. It hosts the event calendar, posts on club news, and information about the club for members and directors. It also hosts a photo gallery intended mainly for club group photos.
  • Facebook – This is the most active and up to date form of communication, and is preferred by most members.
  • Forums – This is used by Brenan to inform people who aren’t on Facebook about trips and events. An alternative to the forums would be to point people to the web site, where we can communicate these as posts or events.
  • Messages in The Waterlog emails – If needed, messages can be attached the the emails sent containing The Waterlog. Informal discussions indicate that most people ignore these, so they are not very valuable.
  • Email blasts – We have the ability to send email messages to everyone in the club. This mechanism is currently primitive, but it can be effective.
  • Surveys – Occasionally, we send out surveys to poll the members on various topics related to running the club.
  • Signs at Events – At some events, we need informational signs. It is best to have these laminated to be weather resistant.

NOTE: Keep in mind that only The Waterlog and the email blasts are restricted to WRRR members. Other means of communication are available to people who aren’t WRRR members. Consideration must be paid to publishing content that is for members only.

The sections below outline the Communications Committee responsibilities.

Events

Events are operated either by the River Ops or Programs committees. Communications should engage the committee chairs to get the information about the events, and provide them as follows:

  • Agenda Maker events table
    • Before November, get the list of event dates from the Board of Directors and update the data in the web site database. Currently, this is done by having the IT Specialist update the table manually. An edit form will be provided in the future to make this easier.
  • Web site event calendar
    • Add or Edit the event with the date, location, and latest information about the event.
  • Waterlog articles
    • Provide an article about the event for The Waterlog. The schedule for the articles can be found in the Agenda Maker templates (ask the IT Specialist about these).
    • Some events have both a teaser (a short article about the event) and a full article with details.
  • Forum post
    • This should contain the same information as the article in The Waterlog – Alternative: Post the topic title, but point to the web site event post.
  • Web site post (optional)
    • Some events can be added to the main page of the web site as a post.
  • Facebook banner (optional)
    • Create a Facebook banner with the name and date of the event and make it the group photo for the group
  • Facebook post
    • This is done as a link to the event on wrrr.org with a short description
    • Do this 2 weeks before the event
    • Mark the post as an announcement
    • Consider turning off comments, as people have been known to add comments about unrelated trips, causing confusion
    • Edit the post a few days before the event to bring it to the top
  • Email blast (in emergency)
    • If an event happens or changes outside of the normal cycle of The Waterlog, such as a change to camping location or the sudden cancellation of an event, this method can be used to inform people.

After the event has taken place, it is nice to provide some sort of follow-up. We usually get some photos and postings on Facebook by members.

  • Facebook banner (optional)
    • Find a nice group photo and make it the Facebook group banner
  • Waterlog article (optional)
    • Try to get a club member to write an article about their experience at the event
  • Web site post (optional)
    • This would be the same as the Waterlog article
  • Web site photo (optional)
    • This should be a group photo from the event

Signs At Events

At some events, we need to have signs to inform people of things going on to avoid confusion. These signs should be laminated to be weather resistant.

  • Wenatchee Rendezvous
    • Signs on the toilets informing people when the raffle ticket sales will begin and when the potluck will be
  • Skagit Poker Run
    • Signs at the put-in, the covered area at camp, and the toilets at camp informing people when the potluck will be and the final checkout time for camp
    • We may also want to add a note about bears and cleaning up garbage
  • Tieton
    • Signs inside the toilets informing people that the toilets are provided by WRRR and mentioning wrrr.org

Special Event Notes

Some events need to have other things communicated. This section outlines these.

  • Tieton
    • Make sure that club members know that we do not own or control the camping area we use. People should not come in and hassle people who are there for being “in our area”. The only rights we have are that people can not block river access points.
    • Toilets can only be provided for 14 days because of National Forest restrictions. Since we want to cover the weekend of the Rally, which is closest to September 15, toilets may not be provided earlier. Make sure club members are aware of this.

Announcements

At times we have announcements that are not related to events, such as an announcement for a safety or first aid class, a special deal for club members, or the passing of a beloved member of the club. These should be handled as follows:

  • Waterlog article
    • Provide an article for The Waterlog
  • Forum post
    • Post the same information to the forums – Alternative: Post the topic title and link to the web site post
  • Web site post
    • Post the same article on the web site as a post
  • Facebook post
    • Post a link to the web site post on the Facebook group if appropriate.
    • Be aware that some promotions are for club members only and should not be posted to Facebook. Posting these can lead to us losing these special deals.
  • Email blast (optional unless emergency)
    • Send out an email blast message if this occurs outside of the Waterlog publishing schedule

Web Site Articles

The web site gets few visitors, mainly because there is not much content. It would be good for the Communications Committee to solicit and publish posts that are related to club activities. We have a few of these on the site now, but they are not often updated.

One idea would be to copy a Waterlog article from a past issue and post it to the web site. Ideally, this would be a trip report of some sort. The most interesting trip reports tend to be about non-club trips, but any trip articles are good candidates.

Another good source of content would be to ask people to write articles about topics like gear and safety techniques. We used to have an article on how to do a Z-drag, showing several techniques.

 

 

 

Categories
Board Meeting Minutes WRRR Board

August 2019 Board Meeting Minutes

  1. Call to order:7:03
    1. Officers: Repo, David, Nancy
    2. Directors: Lance, Karie, Jared, Brenan
    3. Other: Mark, Lyss
  2. Review minutes and approve
    1. Check previous month’s action items
      1. Articles written
      2. Discussion about toilet decorations – tape on blue paper
      3. David and Nancy signed new by-laws
      4. New by-laws on web site
      5. David started Communications manual
  3. Review agenda
  4. 144 members (134 members last month)
  5. Standing Committee Reports
    1. River Watch – Rebecca Post
      1. Nisqually River Cleanup – moved a car
    2. Safety and Education – Rebecca Post
      1. Nothing new
      2. Lance and Brenan discussed safety class article
    3. Communications – Karie Burns
      1. Access to publish on web site
    4. Membership – Rebecca Post
      1. Repo and David did mini audit
    5. Mail pickup/Meeting reservations – Mary Koncikowski
      1. Not here – Ryleigh’s graduation
    6. WRRR Wear – Rebecca Post
      1. Have all stuff at Tieton
  6. Events
    1. White Salmon Retreat roundup (7/20/2019)
      1. Group rates are now $200 per night – up from $150
      2. Early/late camping dealt with
    2. Poker Run status (8/17/2019)
      1. Bring lanterns for prize table so people can see prizes when it gets dark
      2. Brenan has lunch food
      3. Need poker stations to shuttle at 8am
      4. All supplies ready
      5. Nancy bringing odor neutralizers
      6. Nancy wants to create new campsites
      7. Who is running the game? Mary and Jason expected
    3. Tieton Rally status (9/14/2019)
      1. Get straw at Ace in Naches – Steve or Nancy
      2. Portapotties
    4. Rogue status (9/25/2019)
      1. 25 people – everyone launching first day
    5. Gear Swap planning (10/12/2019)
      1. Are we having it at the Burns residence? Karie says yes
      2. Article in Waterlog
      3. Pot luck – Cheesey Goodness
    6. Sauktoberfest planning (10/19/2019)
      1. Hoping the river comes up
    7. Misc River Ops
      1. Brenan looking for camping for 2020
      2. May need help snatching the sites
      3. Some camps are already reserved – may need to move event date
  7. Old Business
    1. Status of by-laws signing and posting
      1. Need to scan signed copy
    2. Nisqually camping for 2020
      1. Strict about vehicles
      2. River loop has more parking
      3. Need more budget for 2020
      4. Motion to add night – approved
  8. New Business
    1. Tieton toilet decorations
    2. Remembering Pat Sumption
      1. Send email blast – include former members
      2. Idea: Waterlog article
      3. Idea: Donation in her name to AW or other river advocacy group
        1. Motion $100 to AWA – carried
      4. Idea: Memorial at the 2020 Green River Cleanup
    3. Appoint Nominating Committee
      1. Provide list of eligible candidates
      2. All current board members are eligible to run again
        1. Need candidate for VP Business
        2. Send manual link to Nancy
      3. Repo was elected committee chair
      4. Descriptions of the positions are in the by-laws
  9. Waterlog: We already have the September issue
    1. Will be sent out on 8/28 by David
  10. Announcements and good of the order
    1. See you this weekend at the Poker Run
    2. Cram people in with spot savers
    3. Nice spot on the highway in the turn lane
  11. Adjourn at 7:45pm
Categories
Board Meeting Minutes WRRR Board

June 2019 Board Meeting Minutes

  1. Call to order
    1. Officers: Nancy, David
    2. Directors: Steve
    3. Brenan on Snake, Repo on John Day
  2. Review minutes and approve
  3. Review agenda
  4. 141 members (141 members last month)
  5. Standing Committee Reports
    1. River Watch – Rebecca Post
    2. Safety and Education – Rebecca Post
    3. Communications – Karie Burns
      1. David and Karie need to create manual
    4. Membership – Rebecca Post
    5. Mail pickup/Meeting reservations – Mary Koncikowski
    6. WRRR Wear – Rebecca Post
      1. Sold out of long-sleeve tye-dye elbow shirts
  6. Events
    1. Wenatchee Rendezvous roundup (6/1/2019)
      1. It happened and we did it!
    2. Sauk Overnighter status (6/22/2019)
      1. People signed up
      2. Starting Friday to scout
    3. White Salmon Retreat status (7/20/2019)
      1. Camping paid for
    4. Poker Run planning (8/17/2019)
    5. Misc River Ops
      1. Toilet bills from Brenan
      2. Lochsa moving to the week after Wenatchee for 2020
      3. Sauk after work runs
      4. Shangri-La is now way too expensive
  7. Old Business
    1. By-law changes adoption
      1. Nancy and David need to sign
  8. New Business
    1. Determine location of July board meeting
      1. David will not be attending but will update and publish agenda
      2. Someone needs to print agendas
      3. Someone need to take minutes
  9. Waterlog articles needed by 6/20
    1. NOTE: Make sure Brian verifies receipt of articles
    2. VP River Ops – Poker Run full article
    3. VP River Ops – Tieton Rally teaser
  10. Announcements and good of the order
    1. Nancy rowed Derrick’s little fishing cat on the Cedar
  11. Adjourn 7:18
Categories
News

Welcome our new sponsor – Sawyer Paddles and Oars

Please welcome our newest sponsor, Sawyer. This is a great company with great products.

Categories
WRRR Board

Manual – VP of Business Affairs

The VP of Business Affairs acts as the club Secretary.

The main job of the VP of Business Affairs is to take the board meeting minutes and publish them. In addition, this position can involve finding sponsors and advertisers for the club.

The IT Specialist

You may be looking at the size of this manual and thinking “Oh, no! What have I gotten myself into”? Don’t worry. It’s really not that hard, and you have help.

The goal of the IT Specialist is to make your job as easy as possible. If you hate computers or are too busy to deal with all of this stuff, the IT Specialist can do almost everything for you. If you like computers, the IT Specialist can help make your job easier.

One thing to keep in mind is that the IT Specialist is not a mind reader. You need to ask for things, not just assume they will happen just because the IT Specialist is a busybody obsessed with everything moving smoothly.

Task Calendar

Besides dealing with the meeting agendas and minutes, there are several tasks that need to be handled throughout the year. These are described in the manual sections, but here is a quick reference.

  • January
    • If you are the new VP Business, get set up with the proper account
    • Update the committee table after the first board meeting
    • Verify that the previous VP Business updated the events for the board meetings and updated the river trips table
  • May
    • Audit the ads in the Waterlog
  • November
    • Schedule the board meetings for the following year
    • Update the river trips table – Note: It is important to wait until after the November board meeting to do this because there should be follow-ups on October events

Web Site Access

There are several tasks that involve using the web site administration tools. You will need an account on wrrr.org and it needs to be set up with the proper role (IT Specialist needs to define this) to allow you to edit the meeting agenda templates and related data, create and edit events, and create and edit posts.

Agenda

The meeting agenda is created as a draft post on the web site on the 5th of each month.

Publishing the Agenda on the Web Site

Editor: Need to add section on publishing agenda on the web site

Printing Agendas for Live Meetings

Editor: Need to add section on printing the minutes for in-person meetings

Taking the Minutes for Phone Meetings

The following are the steps for taking the minutes for phone meetings:

  • Before the board meeting, go to the web site and Clone the meeting agenda post
  • Change the title of the post so that instead of “Agenda” it says “Minutes”
  • Change the link so that it ends in “minutes” instead of “agenda”
  • During or after the meeting, edit the minutes post
  • Change the categories for the post to “News”, “WRRR Board”, and “Meeting Minutes”
  • Publish the post
  • Move the Agenda post to the trash
  • Edit the previous month’s minutes and remove it from the “News” category
  • Go to wrrr.org and verify that the new minutes are there and the old agenda and minutes are no longer on the front page

Taking the Minutes for Live Meetings

Editor: Need to add section on entering minutes for in person meetings

Publishing the Meeting Minutes

Managing the Automatic Agenda Maker

Editor: Need a section on managing the automatic agenda maker system. This should include how to update the templates and how to edit the list of events that generate the River Ops section.

Sponsors and Advertisers

The VP of Business Affairs may attempt to find sponsors and advertisers. This has tended to be optional, but some VPs have been able to get some good deals for the club members.

Standard sponsorship memberships cost $100 per year, which can be in the form of money or merchandise. For merchandise, we prefer a donation of products, but it is acceptable to obtain a substantial discount on desirable products. For example, first aid kits obtained at a 50% discount off retail would qualify if the club could use more than $200 retail value of these to use as raffle/poker run prizes. The budget for these discounted items comes from the River Ops prize budget or the Safety and Education budget if applicable, and should therefore be cleared by the VP River Ops.

A standard sponsorship membership receives a Household club membership, a small ad in the Waterlog, and a sponsor link on the web page. The VP of Business Affairs will work with the VP Finance, Waterlog editor and the club IT Specialist to set these up.

Most advertisers are sponsors, but companies that provide a discount for a product or service that benefits club members can also have an ad in the Waterlog and a link on the web site. This is a less formal arrangement that does not involve a club membership, and the ads are subject to available space in the Waterlog. Currently, the only ad like this is OS Systems (15% discount for all members).

In May, make sure that you audit the ads in the Waterlog and make sure they are paid for or are special discounts (like OS Systems).

 

Categories
Board Meeting Minutes WRRR Board

May 2019 Board Meeting Minutes

  1. Call to order: 7:05PM conference call
    1. Officers: Nancy, Rebecca, David, Joe (7:10PM)
    2. Directors: Lance, Steve, Brenan, Karie
  2. Review minutes and approve
    1. Karie and David did not talk about communications.
    2. Repo and David did not send out a membership letter
  3. Review agenda – approved
  4. 141 members (141 members last month)
  5. Standing Committee Reports
    1. River Watch – Rebecca Post
      1. May 16 – 9am in Morton
      2. Meeting with Lewis County PUD on Cispus River
      3. Raft trip afterward
    2. Safety and Education – Rebecca Post
      1. Safety class – possible move to Sauk
      2. 11 signed up – still have 1 space
    3. Communications – Karie Burns
    4. Membership – Rebecca Post
    5. Mail pickup/Meeting reservations – Mary Koncikowski
      1. David got new membership
    6. WRRR Wear – Rebecca Post
      1. Booth at the Rendezvous
  6. Events
    1. Niqually Cleanup roundup (4/20/2019)
      1. Big boats were great – lots of big stuff
      2. Car moved to shore
    2. Flip Practice roundup (4/28/2019)
      1. Only 8 people
      2. Flipped rafts, cats, and kayaks
      3. Great BBQ by Jim
    3. Green River Cleanup roundup (5/4/2019)
      1. Group from FG to Soos Creek (Hwy 18)
      2. Group from Whitney Bridge to Soos Creek (Hwy 18)
      3. $45 dump fee
      4. Nature Nuts had big ground crew
      5. Clay Ross had group on Headworks
      6. Group on Lower Gorge
      7. First time – boats from Headworks to Soos Creek
      8. Jeep clubs next year
      9. 4 vehicles in the woods to get out around Nozzle
      10. Need to get a gate key
      11. Can we get Shangri-La again? Karie and Nancy will try
      12. Karie won dutch oven contest (only entry)
      13. Karie will publish the recipe
      14. Lots of food left over
    4. Wenatchee Rendezvous status (6/1/2019)
      1. Mary and Joe will bring left over food
      2. Joe has prizes
      3. Rebecca will talk to Casey about throwbags
      4. David & Toria ticket sales early shift
      5. Lance Blanchard ticket sales late shift
      6. Repo ticket sales early shift
      7. Nancy ticket sales late shift
      8. Randy R and Derick shirts
    5. Sauk Overnighter status (6/22/2019)
      1. All good
    6. White Salmon Retreat planning (7/20/2019)
      1. Camping reserved – Friday & Saturday
      2. Trip leading all set up
    7. Misc River Ops
      1. Sawyer Paddles – $279 cost
      2. 66″ guide stick
      3. 200cm paddle
  7. Old Business
    1. Voting procedure at Wenatchee for by-laws
      1. David will create ballots – yay or nay
      2. Put ballots in a bucket
      3. 2 copies of changes document
  8. New Business
    1. Communications Plan
      1. Communications is a committee, not just the chair
      2. Create a manual for Communications to describe all of the tasks that need to get done
      3. Ideally, Communications would deal with all articles and event postings, soliciting information from River Ops, Programs/Volunteers, and President
      4. We need to stop assuming Brian will ask for articles – we are responsible for getting them to him before the end of the month
      5. David & Karie will put together a plan
  9. Waterlog articles needed by 5/20
    1. NOTE: Make sure Brian verifies receipt of articles
    2. VP River Ops – Sauk Overnighter full article – done
    3. VP River Ops – White Salmon full article
    4. VP River Ops – Poker Run teaser
    5. Rebecca – Owyhee trip report
    6. Rebecca – Nisqually Cleanup report
    7. Nancy will call Jim – Flip Practice report
    8. Brenan & Nancy & Karie – Green Cleanup report
  10. Announcements and good of the order
    1. Joe says WRRR is the best club on planet Earth
    2. David has full-size mattress to trade – will post to Facebook
  11. Adjourn 8:00
Categories
Board Meeting Minutes WRRR Board

April 2019 Board Meeting Minutes

  1. Call to order-7PM Claim Jumper Tukwila
    1. Officers present: Nancy, Joe, Repo, David, Jared, Karie, Brenan
    2. Others present: Evan Jones, Jim J, Mary, Ryleigh, Lyss
  2. Review minutes and approve
    1. No action items for last month
  3. Review agenda
  4. 138 members (135 members last month)
  5. Standing Committee Reports
    1. River Watch – Rebecca Post
      1. Cispus meeting coming up in Morton
      2. Trip following – people are encouraged to bring trailers
    2. Safety and Education – Rebecca Post
      1. Safety class May 11-12 is full
      2. Repo will receive payment and pay Casey
    3. Communications – Karie Burns
      1. Needs to work with David
    4. Membership – Rebecca Post
    5. Mail pickup/Meeting reservations – Mary Koncikowski
      1. Picked up mail
      2. Online application form will help streamline process
    6. WRRR Wear – Rebecca Post
      1. Inventory done and new orders being made
      2. Joe K wants stain resistant shirts because he gets stains before he can even pay for them
      3. Karie recommended Sports Wash for shirts
  6. Events
    1. Niqually Cleanup status (04/20/2019)
      1. Discussed times (9am at put-in, 10am at takeout)
      2. We will help with extracting cars in river
    2. Flip Practice status (04/28/2019)
      1. Ask people to bring popups if weather is rainy
    3. Green River Cleanup status (05/4/2019)
      1. KP camp still has trees – hoping for resolution soon
    4. Wenatchee Rendezvous status (06/1/2019)
      1. We will have poopers everywhere
      2. Nancy will try to bring odor neutralizers
      3. There will be a camp cleanup when we get there
      4. There will be 2 ticket stations with 2 shifts each to ease the burden of selling tickets during potluck
    5. Sauk Overnighter planning (06/22/2019)
      1. Bill Henniger is asked not to attend because rain is his fault
      2. The above may not be factual
    6. Misc River Ops
      1. We need volunteers
  7. Old Business
    1. None
  8. New Business
    1. Present proposed by-law changes
      1. Went over all changes; have some edits
      2. 6.8 change “will” to “may”
      3. 6.13-6.14 add statement about these staff memberships being rule of 85 eligible
    2. Waterlogs to go to members until 2 months after expiration
      1. Different emails for the expired 1 month and expired 2 months messages
    3. Online membership application
      1. Approved as is, but improvements are inevitable
      2. Karie suggested adding prices to buttons on pay screen
        1. This has been done
    4. Wenatchee Rendezvous General Membership meeting agenda
      1. By-laws changes
      2. Stories about Bob from Jim
      3. Encourage volunteers
      4. Mandatory prayers for rain – all members to be fitted with shock collars to enforce
      5. The above may not be factual
    5. Discuss what officer positions directors are interested in learning
      1. Nobody had input
      2. Everyone is eligible for next year, but David is not planning to return
    6. Membership letter to members expired within 3 years
      1. David and Repo will handle this
      2. David will automate this for future
  9. Waterlog articles needed by 4/20
    1. NOTE: Make sure Brian verifies receipt of articles
    2. VP River Ops – Wenatchee Rendezvous full article
    3. VP River Ops – Sauk Overnighter teaser
    4. VP River Ops – White Salmon teaser
  10. Announcements and good of the order
  11. Adjourn 8:30PM (longer meeting because of by-laws discussion)
Categories
Board Meeting Minutes WRRR Board

March 2019 Board Meeting Minutes

  1. Call to order
    1. Officers – Rebecca, Joe, David
    2. Directors – Brenan, Steve (7:13), Karie (7:54)
    3. Rebecca acts as chair
  2. Review minutes and approve
    1. Minutes approved
    2. Status of prize donations
      1. Joe reached out to Audrey – none available
      2. Throw bag
      3. Derek Young – ad sponsor for prizes
  3. Review agenda
  4. 135 members (136 members last month)
  5. Standing Committee Reports
    1. River Watch – Rebecca Post
      1. Cispus
        1. continued BS from Lewis County and the BPA
        2. Removed takeout from budget
        3. BPA not nice about this
        4. Brenan is now “The Hooded Ninja” – he has a lot of hats
      2. Nisqually
        1. Car cleanup – Greg Mason wants to get the car out
        2. Maybe helicopters
        3. Wait for low water in August
        4. Possibly put up a sign – contact Nisqually tribe to help
    2. Safety and Education – Rebecca Post
      1. Safety class with Casey
        1. May 11-12
        2. Limited to 12 people
        3. $125 per person
        4. WRRR pays for camping
        5. Possibly give gear to participants
        6. There is budget – no approval needed
      2. First aid class
        1. Lance Blanchard helping
        2. Do this in the fall
    3. Communications – Karie Burns
      1. Absent
    4. Membership – Rebecca Post
      1. Online form needed soon
      2. David to update the membership application to open up space
    5. Mail pickup/Meeting reservations – Mary Koncikowski
      1. Picked up and checks deposited
      2. Need to reserve Claim Jumper for April
    6. WRRR Wear – Rebecca Post
      1. “I got nothing”
  6. Events
    1. Tilton Trek roundup (2/16/2019)
      1. Didn’t happen
    2. Niqually Cleanup status (4/20/2019)
      1. Rebecca to write article
      2. Need to check campground
      3. Repo and Brenan camping  at the Yelm Walmart
    3. Flip Practice status (4/28/2019)
      1. All good
    4. Green River Cleanup status (5/4/2019)
      1. Need volunteers
      2. Bryan Holmes for Trash Czar – Headworks leader
      3. Campground should be ready for us
      4. Dump voucher – Nature Nuts might do it for us
    5. Wenatchee Rendezvous planning (6/1/2019)
      1. The Poo King is all over it
      2. Randomly depositing toilets all over Leavenworth
      3. Eagle Creek – $255
      4. Hay Canyon – $395 for 2 months – will not do it
      5. Leavenworth – $415 for 2 months
      6. WRRR signs for toilets
      7. Increase budget – $800 for Wenatchee
    6. Misc River Ops
      1. Credit card for Joe to buy
      2. Need volunteers
  7. Old Business
    1. Budget
      1. Karie arrived – have a quorum
      2. Brenan seconded
      3. Discussion of Nisqually camping
      4. Approved unanimously
  8. New Business
    1. By-Laws revisions
      1. Not ready yet
      2. Will post summary to Board FB group when ready
      3. Board needs to approve at April meeting
      4. General membership notified by May 1
      5. General membership vote on June 1 at Wenatchee
    2. Leavenworth boat launch portapotties
      1. covered above
    3. April board meeting location
      1. covered above
  9. Waterlog articles needed by 3/20
    1. NOTE: Make sure Brian verifies receipt of articles
    2. Nisqually Cleanup
      1. Repo
    3. VP River Ops – Green River Cleanup full article
      1. Brenan
    4. Programs – Flip Practice full article
      1. David with help from Jim
  10. Announcements and good of the order
    1. Looking forward to water
    2. Pray for a slow melt – Karie
  11. Adjourn
    1. 8:02
Categories
Board Meeting Minutes WRRR Board

February 2019 Board Meeting Minutes

  1. Call to order – 7:03PM conference call
    1. Board members: Nancy, David, Brenan, Joe, Mary, Ryleigh, Rebecca, Lance (7:12)
  2. Review minutes and approve
    1. Discussion on the membership form
    2. David talked to Mark Trivett about legality
  3. Review agenda
  4. 136 members (139 members last month)
  5. Standing Committee Reports
    1. River Watch – Rebecca Post
      1. Cispus River issues
      2. Nooksak land swap for new access – Brenan
    2. Safety and Education – Rebecca Post
      1. Talking to Casey Garland about overnighter
    3. Communications – Karie Burns
      1. Not present
    4. Membership – Rebecca Post
      1. Ordered checks
    5. Mail pickup/Meeting reservations – Mary Koncikowski
      1. AW magazine, no renewals
    6. WRRR Wear – Rebecca Post
  6. Events
    1. Tilton Trek status (2019-02-16)
      1. Low water – not many people expecting to go
      2. Brenan will ask around about the progression
    2. Toutle (2019-03-23 – not an official trip)
      1. Moved date due to Wind River Festival
      2. Derek Scovell to lead
    3. Niqually Cleanup planning (2019-04-20)
      1. Repo contacted campground (River Bend) – 5 group sites available @ $50 each
      2. Need to decide on camping needs
      3. Repo will send out a Facebook poll about camping needs
    4. Flip Practice planning (2019-04-28)
      1. Jim has it under control
      2. May need popups if weather is rainy
    5. Green River Cleanup planning (2019-05-04)
      1. Joe says we’re pretty set
      2. Camping is set up
      3. RV spots will be available
      4. Mary is doing the BBQ
      5. Need volunteers for signups at Headworks and KP
      6. Most people are registering online
      7. Possible pre-run to scout for trash
    6. Misc River Ops
      1. Brenan is officially “King of Poo”
      2. Toilets for the Wenatchee put-in
      3. Need to decide on dates
      4. Other possible locations
  7. Old Business
    1. Any plans for a safety class in 2019?
      1. Possibly – Talking to Casey Grland
  8. New Business
    1. Discuss budget – approve if possible
      1. Add: Nisqually Cleanup ($250)
      2. Add: Wenatchee toilets for put-ins (???)
      3. No quorum – we will vote next month
    2. Status for getting donations of prizes
      1. Talk to Audrey
      2. Joe will look into raft rope device
    3. Appoint committee for by-law updates
      1. David, Nancy, Repo
      2. Need to have draft for March meeting
      3. Send to members in April
      4. Vote at Wenatchee
  9. Waterlog articles needed by 2/20
    1. NOTE: Make sure Brian verifies receipt of articles
    2. VP River Ops – Green River Cleanup teaser
    3. Repo and David swim articles
    4. Repo will try to write article on Boatsmith if she goes (snow dependent)
  10. Announcements and good of the order
    1. Brenan – tracked down the receipt for Wenatchee toilets
      1. $110 plus delivery charges
      2. 2-3 at Wenatchee put-in
      3. Brenan will do “poo-con” (that’s poo-recon, not a poo convention)
    2. Joe sent messages already
  11. Adjourn – 7:58PM
Categories
Board Meeting Minutes WRRR Board

January 2019 Board Meeting Minutes

  1. Call to order – 7PM Renton Round Table Pizza
    1. Board members present: Nancy, David, Rebecca, Joe, Jared, Karie, Lance, Brenan
    2. Other members present: Paul, Mark, Miles, Jim, Lyss, Brian, Ryleigh, Mary
  2. Review agenda
  3. New Board
    1. We start the year with 139 members
    2. Introduce officers – All present except for Steve Plut
    3. Elect Chairperson – Nancy Douty will be Chairperson
    4. Go over officer duties
  4. Select Committee Chairs and go over duties
    1. River Watch – Repo
    2. Safety and Education – Repo
    3. Communications – Karie
    4. Programs/Volunteers – Mary
    5. WRRR Wear – Repo
  5. Old Business
    1. January membership meeting – Claim Jumper in Southcenter Jan 17
      1. Introduce new board to general membership
      2. Permit info – David will give this
    2. Audit committee report – all balanced out
  6. Events for the year
    1. Tilton Trek (2019-02-16)
    2. Niqually Cleanup (2019-04-20) – Budget $250
    3. Flip Practice (2019-04-28)
    4. Green River Cleanup (2019-05-04)
    5. Wenatchee Rendezvous (2019-06-01)
    6. Sauk Overnighter (2019-06-22)
    7. White Salmon Retreat (2019-07-20)
    8. Poker Run (2019-08-17)
    9. Tieton Rally (2019-09-14)
    10. Rogue (2019-09-25)
    11. Gear Swap (2019-10-12)
    12. Sauktoberfest (2019-10-19)
  7. New Business
    1. Hollenbeck Park reservation – set up but not 100% confirmed
    2. How do members communicate without Facebook?
      1. Waterlog is the main mechanism, but what happens when people don’t realize they aren’t getting it?
      2. wrrr.org forums has little activity and is difficult to maintain
      3. Yahoo groups are unmaintainable and need to go
      4. Any mechanism we use needs a wide audience
      5. “People need to suck it up” – if you don’t want to participate in Facebook or you aren’t getting the Waterlog, you need to deal with this. The club can’t force people to use different communications methods.
  8. Waterlog articles needed by 1/20
    1. NOTE: Make sure Brian verifies receipt of articles
    2. VP River Ops – Green River Cleanup teaser – Joe will handle this
    3. President – President’s welcome message – Repo will send Nancy the 2018 article to edit
  9. Announcements and good of the order
    1. Mark Burns will head up the Green River Paparazzi crew at the Nozzle for the cleanup
    2. Brenan proposes to add the Progression as a WRRR event for 2019, so River Ops will handle scheduling and duties
    3. Sidebar – Need an online membership form. This needs to be part of the web site – a remote form (e.g., Google form) will not integrate well with our system
  10. Adjourn – 7:42
Categories
Board Meeting Minutes WRRR Board

October 2018 Board Meeting Minutes

  1. Call to order at 7:06PM
    1. Board members present: Nancy, Jared, Karie, Joe, David
    2. Members present: Lyss, Mark B
  2. Review minutes and approve
  3. Review agenda
  4. 143 members (138 members last month)
  5. Standing Committee Reports
    1. River Watch – Rebecca Post
      1. David to contact the people about the MM event on Sep 23 and see how it went
    2. Safety and Education – Rebecca Post
    3. Communications – David Elliott
      1. Google Maps API Key needed – registered and connected
        1. This should not cost WRRR anything because we don’t use it much
    4. Membership – David Elliott
    5. Mail pickup/Meeting reservations – Nancy Douty
      1. Picked up one membership application
    6. WRRR Wear – Rebecca Post
  6. Events
    1. Tieton Rally roundup (2018-09-15)
      1. David to contact RiverBooty about dumpster
        1. Ask Mike why the dumpsters were put where they were
      2. Discuss moving toilets or trying to take back the area where we have the toilets
      3. Straw for 2019
        1. Needs to be weed free
      4. Bear Canyon takeout
        1. Consider promoting this for future WRRR groups
    2. Rogue roundup (2018-09-26)
      1. Trip was awesome – great weather with 1 night of rain
      2. 18 people launched day 1, 13 launched day 2
      3. 18 people took out Monday, 13 took out Sunday – not exactly the same people from original launches
      4. Get people to write articles (especially kids)
      5. Had a flip at Blossom Bar
      6. Difficult logistics with large groups like this, but everything went great
    3. Gear Swap status (2018-10-13)
      1. All set
    4. Sauktoberfest status (2018-10-20)
      1. Probably no water, so alternate plans being made
    5. Misc River Ops
  7. Old Business
    1. Ballot should have been submitted by October 1
      1. No ballot provided yet
      2. List of candidates from the September minutes is not valid
      3. David to contact Lance Blanchard
        1. Lance contacted – did not know he would be on the ballot
  8. New Business
    1. Appoint Elections Committee – Can not be on the ballot
      1. Lyss Cook and Mark Burns
  9. Waterlog articles needed by 10/20
    1. NOTE: Make sure Brian verifies receipt of articles
    2. New Years Hangover Float
      1. Takeout will be Derick’s house again
    3. January Membership meeting announcement
      1. Possibly show Wild & Scenic movie
      2. David to prepare
    4. Tilton Trek teaser
  10. Announcements and good of the order
    1. All meeting attendees in October were from the south end – consider discontinuing north end meetings
  11. Adjourn
Categories
Board Meeting Minutes WRRR Board

April 2018 Board Meeting Minutes

Brenan thinks he lost these. We did have a meeting and it was at the Claim Jumper in Tukwila.

Categories
Uncategorized

Rules for scheduled events

These are the general rules for when we have events each year. These are not set in stone, but some have specific reasons that are given with them.

  • January General Membership meeting – Thursday the week after the board meeting
  • Tilton Trek – President’s Day weekend
  • Flip Practice and BBQ – The weekend before the Green River Cleanup
  • Green River Cleanup – The weekend before Mother’s Day weekend
  • Wenatchee Rendezvous – First full weekend in June
  • Sauk Summer Overnighter – Last full weekend in June
  • White Salmon Retreat – Third full weekend in July
  • Skagit Poker Run – Second full weekend in August (avoid weekend closest to August 17 because of Pike Place celebration – Contact Nancy Douty before making final decision)
  • Tieton Rally – Weekend closest to September 15 (now combined with WRRR/OWA weekend)
  • Rogue Trip – (Not a sponsoredWRR trip) Last Thursday in September
  • Gear Swap and Repair Clinic – Saturday of the second full weekend in October
  • Sauktoberfest – Saturday closest to October 22

 

Categories
News

Get those drysuit repairs done now!

Sure, it’s warm and sunny outside, and you don’t need your drysuit (unless you are an IKer) but in a few months we’ll be back to boating in the rain. Now is the time to get your drysuit tested and ready for the rainy season. There are club members who can help you repair the drysuit yourself, or you can send your suit back to Kokatat or OS Systems to have them repaired professionally.

See you on the river!

Categories
Board Meeting Minutes WRRR Board

February 2017 Board Meeting Minutes

  1. Call to order 7:05   David, Rebecca, Brenan, Shawn, Jared, Nancy  – We have a Quorum!!!
  2. Review Jan minutes and approve no changes
  3. Review agenda
  4. 159 members (157 members last month) 2 new members
  5. Standing Committee Reports
    1. River Watch – Scott Kristiansen – not present, nothing new
    2. Safety and Education – David Elliott – Nothing new except safety class info see below
    3. Communications – Shawn Cadigan, working with David to get setup on website and misc board dealings.
    4. Membership – David Elliott 157 members, a few renewals, website stuff is going smoothly. All board are good and current.  Nancy checked mail got 2 new memberships.
    5. Programs/Volunteers – Nancy Douty – Nothing to report, but she will contact Jim and confirm flip practice is a go.
    6. WRRR Wear – Rebecca Post, special order for T’s and misc order is in with Nancy’s vendor 1 week ago.   This is for different shirts/logos / colors / kids sizes. and 24 bandanas.   David is getting the artwork to Nancy’s vendor.   Hopefully stuff will be done by Green Cleanup weekend.   For the Tilton,  REPO will bring a few things.
  6. Events
    1. Tilton Trek status (2017-02-18) Brenan, David, Repo, Nancy are going.   Brenan is bringing firewood.   The details are posted in the waterlog, facebook, forum, etc.
    2. Flip Practice planning (2017-04-23) Jim Johnson has set this up, secured Vasa Park, David added to the budget from $150 to $200 from previous year overages.
    3. Misc River Ops: Jared:  White Salmon is reserved David added to budget for camping just in case , GRCU KP is reserved and picnic shelter #3.
  7. Old Business
    1. Status of safety class planning –David:   20 people, already paid for 15 subsidy size. Missed the article in waterlog, people are still getting in on the drawing.   A few people are on the waiting list.   Greg will get into safety class.  He won the free class at the Skagit.   David will update as we get closer to March 1st.
    2. Survey results.   Generally all positive with good feedback, David will post on the board forum for the board to discuss.   David will then write an article in the future.
  8. New Business
    1. Discuss budget –David took Last years budget, with some updates.   $150 increased to $200 flip practice.  WS camping $250 increased to $400, Jan meeting $200 increased to $250.  Bus supplies $50 increased to $250.  river ops up from $50 to $250 for new event banners.    Safety Class approx $3,200 prepaid.   Currently we have all things paid including safety subsidy and have $4,798.00.  This has all safety and camping paid for except white salmon.  Most the income comes in June and August.   Motion passes budget approved for 2017.
    2. Status for getting donations of prizes. Jared and Brenan just started working on it.  We need a price for the Green River Cleanup Dutch oven contest and then Wenatchee / Skagit events.
  9. Waterlog articles needed by 2/20
    1. NOTE: Make sure Brian verifies receipt of articles . Nancy said, Brian has verified some articles and not printed, Brenan recommends sending again as newsletter may be full that month already.   Articles Nancy sent in was Audit and prize for waterlog articles.
    2. VP River Ops – Green River Cleanup teaser, Has been sent in by Brenan
  10. Announcements and good of the order. David has the agenda auto emailed on the 5th of the month for VP Business to review and pusblish!!!   Spectacular work!  VP of business can then publish it for all to view.   Brenan slipped this month had some work issues that came up emergency style.   David is working on a roster ordering system where a club member can order a roster online.   Brenan will be able to log on in March and get the Agenda updated as needed and published.
  11. Adjourn 7:35pm and see you at the TILTON!!!!